MONTHLY MINUTES

The Board of Managers monthly BOARD meeting was held at the Garrison Sewer District Office on Thursday, June 28, 2018 at 1:30p.m. Board present: Ray Lasher, Mike Timm, Loren Larson, Dick Huff and Duane Jedlicki.

1. CALL TO ORDER: Chairman Timm opened the meeting with the Pledge of Allegiance at 1:35 p.m. Others present: Tim Houle (Engineer), Henry Brucker (Attorney), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst), Kirk Lenzen (People Service) and Paul Christensen, Manager (People Service).

2. AGENDA: Motion by Lasher Second by Jedlicki to approve the agenda. Motion is unanimous.

3. APPROVE MINUTES: Motion by Lasher second by Larson to approve the June 13, 2018 work session minutes. Motion is unanimous.

4. TENTATIVE BOARD SCHEDULE for JULY: Work session on WEDNESDAY, July 11, 2018 at 9:00 a.m. and monthly board meeting THURSDAY, July 26, 2018 at 1:30 p.m. THIS IS OK WITH THE BOARD.

5. PEOPLESERVICE – Kirk Lenzen & Paul Christensen, Manager – Kirk shared his report:
• All broken stubs from last winter’s plowing mishaps have been repaired and/or replaced.
• The cast elbow on Pump #2 at LS# 18 has been replaced with a stainless steel elbow.
• Call out at Lift station #1 and along with the help of Pat Carroll from Evoqua/Scada, they were able to get it working.
• Discussion regarding the generators; the need to change the 4wire to 3wires. There are 7 to be rewired. This will standardize them and the 480 side can work on the main line lift stations and the 240 can run the side line lift stations. Boyd’s Electric bid of $345 was previously motioned and accepted to do this work.
• Paul presented the amendment to the O&M contract. It is amended to include the use of the Owner’s internet service by PeopleService with a corresponding adjustment to the monthly compensation. Paragraph 4.1 is hereby amended to decrease the monthly payment from $8968 to $8943.
• Kirk will be gone July 11 through July 13; Wayne Baierl will be covering.
• Kirk included a drawing of LS #16 I&I leak in the packet along with one from Great River. A bladder was installed to plug the leak and grout dumped in.
• Should some stubs be plugged now versus leaving them? Discussion about the stubs located along Linden Street in the swampy areas. The Board is not in favor of plugging them now. If they fail, we will take care of them then. Who is actually responsible? Paul would like to see development of a bigger strategy when one is broken; the best approved method to fix. What to do with one that is in service? Tim shared original discussion when lying out where the stubs should be placed; no crystal ball available. Vacant parcels — looked at property ownership, density of area and distribution points. Another item — should we even have risers? Decision to have risers? Yes to risers to facilitate connection and locating. Bury them? or leave them up? Going forward, when there is a need to repair, place them below ground; making sure the metal is detectable and put up a green stake. Glue on clean out cap, cover with foam – caps come in iron. Throw some foam installation over the top like 24 inches down. Can do a little more investigation. Add more items into inventory.
• Suggestion to keep some bladders on hand.
• PeopleService shared a new Lift station annual inspection check list with the board.
• Paul identified a project list of 5 items that should be done.
• Kirk is trying to standardize parts at lift stations. Board is ok with that.
• Driveway approaches, i.e., LS 22 – want to add fill to increase width of approach. Verify easement. Provide a copy of LS#22 easement. Chairman Timm will also take a look at it.
• Henry will write a letter to township regarding road condition over by lift station #6. It is washing out on Swing Away near Deer Trail; Kathio Township.
• Jasper is coming in to discuss radio communications. Primex is supposed to be coming to provide a fix.

6. Complaint form created to use when a caller has a question for the board or a complaint to be discussed. The Board agreed we can use it.
• Aaseby called in and complained about the potholes on Glen; he did connect with the township. The township widened out that part of the road a couple of years ago so their grader could turn around. Respond to Aaseby that it is a township issue.

7. Joe Wentzell – Joe is being charged 2 EDU’s and SPC. Gayle and Phyllis will be charged 1 EDU unless Joe has them move. The letter is ready to be mailed. There is some confusion with billing. The fire department is going to use the yellow house south of MnDot as a training burn.

8. LEGAL – HENRY BRUCKER – There was a change to Kowalski’s billing letter; paid the SAC charge but never hooked up. The letter is ready to be mailed out. MLEC will start sewer billing July 1, 2018.
• The C. Starkka agreement was signed by the Board. Robin will submit the information to Mille Lacs County.
• License for Wilderness – 14 dependent and 96 independent sites.
• Garrison Bay Resort – 29 mfr. homes, 3 dependent and 21 independent sites.
• Billing should be based upon the license.

9. ENGINEERING – TIM HOULE attended meeting at MnDot project meeting this morning along with Chairman Timm. Our utility force main line is in the vicinity of the MnDot Whitefish Creek Bridge project. They are not widening the bridge so there is no conflict with our force main located on the west side. Back in time, the District applied for a permit to be in their R/W.
• The project just south of town: our pipe is along south bound lane and the construction is concerned with the north bound lane.
• Follow up from last meeting, Tim looked into situation at LS#4 with Kirk. Found a lot of stress on the pipes. There has been a tiny bit of settlement in the valve vault. Probably may have to excavate down around the valve vault and around the piping that goes from the lift station to expose what is really going on with the structure. Not sure about jacking up the structure. Cost should be less than $5000 for excavating.

10. ROBIN COWELL – Lift Station #20 bids: Minnesota Pump Works responded and cannot get the correct check valve; recommendation is to have them send us their feedback.
• Regarding the No Parking signs by lift stations. Two bids: Verbal Fast signs and place in Brainerd will email her a bid but have not heard back from either one.
A. CONSTRUCTION FUND REPORT: – Motion by Larson Second by Lasher to approve the JUNE 2018 construction revenues of $3.13 interest in checking and revenues of $10,446.62 in savings; $213.07 is interest and $10,233.55 in one (1) paid off assessment ($1833.55) and new assessment of $8400. Zero Disbursements. Motion is unanimous.

B. OPERATING FUND REPORT: Robin presented the Board with the most recent financial statements ending June 2018. Motion made by Larson Second by Huff accepting and approving the JUNE 2018 operating fund balance in revenues of ($44,909.38)$52,234.44 (added in receipt of sales tax of $7325.06) and disbursements of $85,760.99 Motion is unanimous. Quite a bit of maintenance costs for this month; work on LS#1, #4, #16, pumping and televising and cleaning 16 lift stations by Overline. Robin will check further on the fluctuation of the MLWW billing.
The Money Market fund balance is $1,817,972.20. Year to Date SPC receipts: $44,929.91.
Talked about the televising option from Little Falls; difficult in getting to schedule.
C. ACCOUNTING – FYI Preliminary amount from CWC on tax settlement is $92,608.25; next month Robin will receive the rap up.
• PFA loan is due August 20; will have the check for signatures at the work session meeting.
• July SPC invoices ready to be mailed.
• Issue of Rossez overpayments. He wants to be removed from the SPC list because the property does not abut the sewer pipe. No detailed information as to how this happened. Now need to correct this.
Motion made by Larson Second by Jedlicki to reimburse money back to him. Unanimous.

11. Roxie Staples letter was mailed out.
12. BUDGET PLANNING COMMITTEE FOR 2019 – Loren Larson, Robin Cowell and Mike Timm to meet after the July 11 work session.

13. DISTRICT’S ML WASTEWATER REPRESENTATIVE – LOREN LARSON Nothing to report.

14. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – met at the VFW today and the group went on a road trip.
15. WRITTEN QUESTIONS – The Board desires to answer all questions. General questions can be answered at this meeting. However, due to questions needing further research, thought and perhaps a particular staff member’s expertise, those written questions will be collected for later review. The answer will be forwarded directly to you. Forms are available by the sign in sheet.

16. OTHER BUSINESS:
HAPPY 4TH OF JULY.

17. MOTION TO ADJOURN: M/Larson S/Jedlicki to adjourn the meeting. Motion is unanimous. (3:45p.m.)
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Board approved meeting minutes on: July 11, 2018

/s/ Mike Timm /s/ Linda Ryan Mike Timm, Chairman Linda Ryan, Admin Assistant

The Board of Managers work session meeting convened at 9:00 a.m. Wednesday, June 13, 2018 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Ray Lasher, Duane Jedlicki. Absent: Dick Huff.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting with the Pledge of Allegiance at 9:08 a.m. Others present: Henry Brucker (attorney), Robin Cowell (Financial Administrator), Linda Ryan (Admin Asst.), Kirk Lenzen and Tom Bohnert.

2. AGENDA: Motion to approve the agenda as presented. M/S/C Larson/Jedlicki.

3. APPROVE MINUTES: Motion to approve the May 31, 2018 board minutes as presented. M/S /C Lasher/Larson.

4. PEOPLESERVICE: Kirk Lenzen – Started by watching the video for Garrison Bay Resort (formerly Bob’s Trailer Park). An example of how they are advertising their resort and possible plans to expand.
• LS#16’s I&I problem has been fixed! A lot of ground water went into the sewer pipe. The running times have dropped closer to normal levels. Also, I&I issue has been fixed behind Gregories.
• LS#18 pump #1 has been fixed.
• LS#20 pump #1 running but not pump #2. Need check valves. Kirk contacted Jasper Engineering to see if they submitted a bid; they are checking on it. Robin checked on her bids and did not find one from Minnesota Pump Works.
• The road, Swing Away, where LS#6 is located is washing away and it is in Crow Wing County, just north of where Mille Lacs County starts. It is a low maintenance road and Kirk will contact the township first.
• Flow report for May will reflect the leaks on Linden and behind Gregories.
• Watched the televising video Overline provided of the leak on Linden Street.
• Touched upon the idea of plugging stubs along Linden that are located in the wet areas. Next meeting for discussion.
• Robin handed out the Lift Station cleaning report from Overline. He made notes at some of the lift stations on what he found i.e., heavy deposits at lower 1/3, gasket leaking pump #, need brackets, etc.
• Jasper Engineering resubmitted their estimate for six (6) long life beacons to $986.28. The Board suggested using a cycle/schedule; only do a few lift stations at a time, i.e., every 3 months. The Board is ok with accepting and ordering the 6 on this order.

5. LEGAL – HENRY BRUCKER Henry brought the contract for C. Starkka which was updated to the current interest rate of 6.5%. Robin mentioned the July SPC payment of $318.19 is due and maybe it should be included in the contract since the payments start July 1. Henry will create another set of documents to include this amount. Robin will contact her to come in to sign.
Henry shared the 3 letters – Shady Creek Resort on Mille Lacs (Walberg’s), Wilderness Campsites and Garrison Bay Resort (Bob’s Trailer Park). These letters are asking for verification of the number of campsites/lots and to provide the District with a copy of their state license. Henry went over the last few letters that went out to Gary Waters and his responses. The Board told Robin to cash the check she has.

6. MnDot UTILITY PROJECT MEETING – Brad Scott’s email – After discussion, it was decided that Tim Houle, WSN Engineer will attend along with Chairman Timm. The meeting is June 28th at 10 a.m. in Baxter. Linda replied to Brad Scott with their names and accepted the email invitation to attend. Emails sent to Tim Houle and Chairman Timm. The project is at Highway 169 and CR 25/460th Street.

7. PROPERTY CONNECTION IN BIRCHWOOD – Tim Houle joined the conversation via phone. He provided a diagram of the area for viewing. Had discussion about the 8” stubs feeding ‘old Birchwood’. Tim is not sure the status of the stub that was used to connect Dollar General. The other stub, Birchwood Lane, is planned for the larger parcel development. The Board decided to have Henry write a letter to Joe Wentzell about connecting the existing trailer still located in the area plus the SAC. Joe is paying on 2 EDU’s plus SPC. Chairman Timm called Joe and left him a message to call him.

8. ROXANNE STAPLES CONNECTION – Chairman Timm went out to review the property. He says it appears to have plenty of space for development in the area of where the trailer sits. “It is useable and is in use”. Kirk is going to check on the location of the stub. Linda will send her a letter regarding this information; need to give her an answer. ADD TO NEXT MEETING AGENDA.

9. MLWW BILLING MEETING – Loren has not heard anything back from the May 1st meeting. Robin did receive the missing billing statements ($12000). Per her discussion with MLWW, she was told that legal is still looking at the spreadsheets and they did recalculate formulas. It is looking like we could expect a credit but she did not want to confirm any amount at this time.

10. OTHER BUSINESS:
• Linda brought up what to do about properties that are not physically connected but paid/or paying the SAC charge on their taxes and paying the monthly on MLEC billing. The District is getting paid.
• Kowalski’s on Marshall Road have not been paying the monthly; therefore, Henry will do a letter saying they are being charged retroactively for 6 years. There are letters in the file repeatedly telling them they need to connect. Linda will contact Lori, MLEC, to start billing July 1, 2018.
• Received another deposit from the 1% Sales Tax; it has been running about $5000-$7000 per month.
• Alan Engel is having issues in getting his neighbor to OK crossing a portion of their property so he can connect.
• Paul Christensen will be at the Board meeting; he is bringing an amended contract.

11. ADJOURNMENT – Motion to adjourn the meeting. M/S /C Larson/Jedlicki (10:30 a.m.)

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Board approved meeting minutes on:

Mike Timm, Chairman Linda Ryan, Admin Assistant

The Board of Managers monthly BOARD meeting was held at the Garrison Sewer District Office on Thursday, May 31, 2018 at 1:30p.m. Board present: Ray Lasher, Mike Timm, Loren Larson and Dick Huff.
Absent: Duane Jedlicki.

1. CALL TO ORDER: Chairman Timm opened the meeting with the Pledge of Allegiance at 1:35 p.m. Others present: Tim Houle (Engineer), Henry Brucker (Attorney), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst) and Kirk Lenzen (People Service).

2. AGENDA: Motion by Lasher Second by Huff to approve the agenda with the addition. Motion is unanimous. Manager Loren Larson added Bob’s Trailer Park to OTHER.

3. APPROVE MINUTES: Motion by Lasher second by Huff to approve the May 16, 2018 work session minutes. Motion is unanimous.

4. TENTATIVE BOARD SCHEDULE for JUNE: Work session on WEDNESDAY, June 13, 2018 at 9:00 a.m. and monthly board meeting THURSDAY, June 28, 2018 at 1:30 p.m. FYI: Auditors will be in the office starting June 18th.

5. PEOPLESERVICE – Kirk Lenzen
• LS#4 pumps back on line; major excavating required on valve vault.
• Great River will be excavating to locate the source of major I&I problem at LS#16 on Linden St.
• Found major I&I leak before LS#8 behind Gregory’s; 6” stand pipe that has been off for a while and a 6” cap that was partially sheared, helping to drain his yard.
• Waiting for Boyd Electric to change the 4 wire to three wires at seven lift stations so compatible with the 240 generator.
• Lift station #20 – received a $2000 repair bid from Goetsch to replace two (2) check valves. Kirk wants to get this job done and has not heard anything on another bid. Discussion regarding the requirement of getting 2 bids for any job over $1000 and this is part of checklist from auditors.
• Jasper Engineering & Equipment provided a bid of $1016.58 for flashing (Beacon) lights on top of the lift stations. Order just a few at a time and negotiate pricing with Jasper. Kirk will also discuss radio communications with Jasper.
• The outlets have been ordered for the lift stations.

6. LEGAL – HENRY BRUCKER covered the contract for C. Starkka. The Board changed the percentage from 6% to 6.5% because this is the current rate charged to everyone in the District. Recommendation is to have Starkka sign the contract and then the District. She will be paying the delinquent charges along with keeping billing current.

7. ENGINEERING – TIM HOULE reports he had our maps updated for additional information per request from Overline; i.e., wanted to know if bituminous or gravel and easement locations. He delivered 3 copies of 22 pages each. Discussion about LS#4 – is it tilting or something else? Pump #1 is worse than pump #2. Discussion between Tim H. and Kirk about what is happening at LS#4. Is it wet well or valve vault? Tim had taken a look at the construction diary to see what was done at placement. Tim H. will take time to work with Kirk and to look at some possible solutions for the problems; structures placed into operation in 2006.

8. ROBIN COWELL – A. CONSTRUCTION FUND REPORT: – Motion by Larson Second by Huff to approve the MAY 2018 construction revenues of $2.99 interest in checking and revenues of $7790.84 in savings; $175.36 is interest and $7615.48 in three (3) paid off assessments . Disbursements of $25,783.75 for payment of Northland Trust 2.0 million PFA loan which is due by end of June. Motion is unanimous. Loren needs to notify Deerwood Bank that it is ok for Robin to move money from savings to checking account.
B. OPERATING FUND REPORT: Robin presented the Board with the most recent financial statements ending May 2018. Motion made by Lasher Second by Huff accepting and approving the MAY 2018 operating fund balance in revenues of $52,391.87 and disbursements of $38,704.33. Motion is unanimous. Robin did not receive a bill from MLWW for treatment nor for electricity on LS#3. Quite a bit of maintenance dollars came in this month; a lot for lift station #4. Also, supplies to fix broken risers. Couple of Fire extinguishers needed to be replaced per code specifications.
The Money Market fund balance is $1,817,972.20. Year to Date SPC receipts: $44,929.91.

C. ACCOUNTING – Direct Deposit of $5000 was made in April through the 1% sales tax.
-Robin approved Raymond Schrupp LLC, from Pine River, to do sewer connection for Crandall’s on
Channel Drive.
-Delinquent listing shows the past years and the amount certified in those years. Amount certified in 2018 is from the non-payments in 2017.
-Roxanne Staples property requires additional review before making final decision. Provided a copy of the GIS map of her property to Chairman Timm and he will go take a look at it. The discussion is around wetlands and how much of her property, on Linden Street, is buildable. She still has a mobile home on the property.

9. DISTRICT’S ML WASTEWATER REPRESENTATIVE – LOREN LARSON He has not heard anything back from MLWW regarding the District’s question on treatment costs. Robin will call to see where they are at in their investigation.
10. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – Nothing to report.
11. WRITTEN QUESTIONS – The Board desires to answer all questions. General questions can be answered at this meeting. However, due to questions needing further research, thought and perhaps a particular staff member’s expertise, those written questions will be collected for later review. The answer will be forwarded directly to you. Forms are available by the sign in sheet.

12. OTHER BUSINESS:
Bob’s Trailer Park is under new ownership, Weitnauer Properties, LLC. Henry will create letters to go to Weitnauer Properties LLC, Wilderness Campgrounds and Walberg’s to have current number of units verified and how many are approved on their State license. Need to act on check received from Walberg’s. Next Meeting!

15. MOTION TO ADJOURN: M/Larson S/Huff to adjourn the meeting. Motion is unanimous. (2:35 p.m.)
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Board approved meeting minutes on:

Mike Timm, Chairman Linda Ryan, Admin Assistant

The Board of Managers work session meeting convened at 9:00 a.m. Wednesday, May 16, 2018 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Ray Lasher, Duane Jedlicki and Dick Huff.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting with the Pledge of Allegiance at 9:00 a.m. Others present: Henry Brucker (attorney), Robin Cowell (Financial Administrator) & Linda Ryan (Admin Asst.) and others as signed in.

2. AGENDA: Motion to approve the agenda as presented. M/S/C Larson/Jedlicki.

3. APPROVE MINUTES: Motion to approve the April 26, 2018 board minutes as presented. M/S /C Larson/Huff.

4. PEOPLESERVICE: Kirk is out working with WW Goetsch at Lift Station #4 today; major rehab.
Robin shared his report with the Board.
• Two bids have been received to rewire receptacles on the generators: Boyd’s Electric at $345 and Dutch Electric at $894. The Board chose Boyd’s Electric.
• Need a camera for Lift Station #16 – there is major I&I. Tom has been working at uncovering the manholes that are covered with 6” plus of dirt. The township grader goes down the roads and can shift the amount of dirt that ends up on top of the manholes. Need further discussion regarding the addition of rings on these manholes. Chairman Timm will get together with Kirk.
• The recommendation is for the camera to go through no more than 5 days after jetting. Overline will be back in June to start jetting a quarter of the pipe line: approximately 11,000 feet. We will need them to jet and televise LS16 area.
• Overline was here the last 2 days cleaning lift stations; they found some sand, grit and rock in the bottom. He definitely agreed there is I&I going into LS#16. Brian called Robin to come over to see the grease buildup in LS #10. Chairman Timm said they should call one of the board members. They mentioned LS #20 as having some grease accumulation – not sure what would cause this buildup; located on 181st St. (09-973-0420). Chairman Timm will check with Kirk to see if he is checking grease procedures with restaurant owners.
• Jasper Engineering was in May 15 looking to see what our systems entails. They work on radio systems. Jasper will put together some numbers for Kirk on what they can do for the District. Kirk researched this company and they may be able to be a resource for us going forward.
• Kirk mentioned there are some smaller sideline lift station areas that could use some fill to widen out the area so trucks don’t sink in the dirt. Chairman Timm will talk with Kirk.
• Robin will provide Kirk’s notes to Chairman Timm.

5. CINDY STARKKA – she shared her status with the Board about the problems she has with paying the sewer bills; we have liens on her properties. Chairman Timm explained the debt this Board inherited and how refinancing has lowered the huge yearly payments we use to make, but extending out the life of the bond. She objects to the SPC charge on vacant lots; at the time of original installation, not enough was charged up front and the rate they charged created a huge debt. She wants to catch up on her delinquent payments and is looking at options in order to accomplish that, like refinancing. Robin will get the precise numbers of what is owed since 2014 adding 6.5% interest; it looks like it is pushing close to $3000. There was discussion about waiving the penalty if she pays the delinquent amount and is able to stay current with future payments. Henry will put together a contract agreement with specific action items on what must be done and what happens if it is not done. Bring to the next meeting. Larson wants the Board to be cautious with this decision. Motion made by Huff with a second by Jedlicki to waive the penalty that had been added to the delinquent amounts and to include this information in the contract. Approved by the Board.

6. MLWW BILLING MEETING – No one has heard anything back from the May 1st meeting. MLWW is checking with Legal about the previous billings. MLWW billing will be discussed at the Board meeting.

7. UPDATE ON INSURANCE/FLOODING – Robin received an email back from our insurance company regarding Claim #GL55832. Robin has sent the information on to Paul Christensen, PeopleService Manager.
The findings indicate no negligence on the part of the sewer district for the sewer backup. Our insurance has requested that PeopleService and their insurer handle Mr. Drew’s claim as they hold the general liability insurance and sewer district is an additional insured under their policy.

8. OTHER BUSINESS:
• Camera Training – Chairman Timm and Tom B. (PeopleService) attended the training. Chairman Timm was quite impressed with the camera operation. He has yet to connect with Greg regarding setting up a time for the District to use the camera; it is best to have 2 people present. The cost is $100 per week. Discussion regarding if we will be able to schedule use of the camera quickly.
• Overline charges $.63/foot for both the jetting and camera; not an extra $.63/foot for camera. The charge is $245 per hour for a special trip up. Therefore, the Board decided to have Overline come next month to jet and televise and get to LS #16 I&I issue.
• Linda took a call from Roxanne Staples and she said they will not be connecting to the sewer. They are located on Linden Street and initially started connection agreement in 2013. Then came in to do an updated connection agreement in 2017. Now, they are saying their property is pretty much wetlands and development is not being considered. Lift Station #15 is located in one corner of her property. Therefore, she will continue paying SPC on 229.87 front footage.

9. ADJOURNMENT – Motion to adjourn the meeting. M/S /C Larson/Jedlicki (10:00 a.m.)

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Board approved meeting minutes on: MAY 31, 2018

/s/ Mike Timm /s/ Linda Ryan
Mike Timm, Chairman Linda Ryan, Admin Assistant

The Board of Managers monthly BOARD meeting was held on Thursday, April 26, 2018 at 1:30p.m. at the Garrison Sewer District Office. Board present: Duane Jedlicki, Ray Lasher, Mike Timm, Loren Larson and Dick Huff.

1. CALL TO ORDER: Chairman Timm opened the meeting with the Pledge of Allegiance at 1:35 p.m. Others present: Tim Houle (Engineer), Henry Brucker (Attorney), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst), Kirk Lenzen and Tom Bohnert (People Service) and others as signed in.

2. AGENDA: Motion by Lasher S/Jedlicki to approve the agenda. Motion is unanimous.
3. APPROVE MINUTES: Motion by Huff S/Jedlicki to approve the April 11, 2018 work session minutes. Motion is unanimous.
4. TENTATIVE BOARD SCHEDULE for MAY— Work session on WEDNESDAY, May 9 or 16, 2018 at 9:00 a.m. and monthly board meeting THURSDAY, April 26, 2018 at 1:30 p.m. Discussion regarding work session date; May has 5 weeks. Do you want 2 or 3 weeks before the board meeting? The Board chose the 16th for work session.

5. JAMES STOTT was present to discuss the flooding issue that occurred at his neighbor’s home due to lift station 1. His concern is what is the chance of it happening again and affecting his lower level? We are working diligently to find out why the tech was not called out; an outlet inside the box malfunctioned and still checking on radio communication issues. He is not here to complain about the sewer system but wants some satisfaction that it won’t happen again. He asked about our insurance coverage; our insurance is in receipt of the paperwork and the District has not received any feedback to date. Since Kirk was not called out, he found the problem by doing a routine check of the lift station. Tim Houle gave a basic overview of how the system works. There are gravity and force main lines to control flow. There is no check valves found on gravity lines. James was satisfied with what he heard from the Board and Kirk, People Service.

6. PEOPLESERVICE – Kirk Lenzen/Tom Bohnert
• I & I issues between lift stations, 16-17, and 8-9 and at 27. Wondering if the seal around manhole can be bad and allowing the I & I? Not normally.
• Overline is coming in May to pump out lift stations and start cleaning and televising a portion of the line. Verify with Overline that they televise as they clean the lines.
• Discussion of flow times – SCADA is now working at lift station 1. Suggestion: probably need to check the flow meter along with the Gallon Per Minute (GPM) reading on the pump and see how close the numbers are to each other. Tim H went on to explain another scenario and thought process.
• LS#22 issue with plowing and moving of snow in the area that is not satisfactory with the property owner. The township had already plowed the road when Kirk went out to plow around the lift station and he worked around the pile of snow.
• Based upon W.W. Goetsch’s observation at LS#4 he suspects the leak to be in the base elbow that the pump hangs on. This lift station requires major reconstruction. The base elbows not anchored down and has affected the rails and other parts of the station. The Board has deemed this to be an emergency in getting it repaired and therefore, trumps the 2 bid ruling.
• Lift station #20 – received a $2000 repair bid from Scott Anderson, Goetsch, to replace two (2) check valves. This work will require a pumper truck which is the responsibility of the Sanitary District.
• Starting May 8th Kirk will be attending 3 days of pre-study for upcoming certification.
Primex, a communication company, provided a service report on the integrity of our antennae system. Overall findings were not favorable. Recommendation: do a partial system audit, checking radio signal strength at 6-8 sites that are repeatedly in alarm, as well as some of the sites that are closest to the master. The Board recommended following through.

7. LEGAL – HENRY BRUCKER reported things are going pretty good right now at his end of the spectrum.

8. WSN ENGINEERING – Tim Houle – Tim provided a set of 24×36 maps which now show MH numbers and flow directions. Tim went through the maps with Kirk and Tom and shared further explanation on how the system works. He also suggested that, once a year, the maps should be updated with any corrections we find that needs to be changed on the maps.

9. METER POLICY – Motion by Larson to approve the updated meter policy as was discussed at the last work session meeting. Seconded by Lasher. Motion is unanimous. New copies will be filed in policy books.

10. A. CONSTRUCTION FUND REPORT: – Motion by Larson Second by Huff to approve the APRIL 2018 construction revenues of $3.09 interest in checking and revenues of $2235.75, $176.25 is interest in construction savings and $2059.50 in paid off assessments . Zero disbursements. Motion is unanimous.

B. OPERATING FUND REPORT: Robin presented the Board with the most recent financial statements ending April 26, 2018. Motion by Lasher S/Jedlicki accepting and approving the APRIL 2018 operating fund balance in revenues of $59,194.88 and disbursements of $55,073.41. Motion is unanimous. APC backup batteries, circuit breakers and a vacuum purchase were some of the additional costs this month. Loren asked about the interest we have earned in our money market fund; it is not separated right now. Balance is $1,816,839.79.
Year to Date SPC receipts: $42,341.73.

C. ACCOUNTING – Receipt of the first monies related to the 1% sales tax of $10,000 was direct deposited.
-Steve Walters has one more payment to make and then he will be in good standing.
-Robin reported on camera training from the group in Little Falls. Mike Timm and Tom B will attend on May 10th from 8:30 – 11:30. Board asked to have a comparison done of Overline rates for televising vs. the cost of renting the camera at $500 and doing it ourselves.

11. Districts MLWW Representative – Loren and Timm attended the April 13th meeting. Timm, Loren and Robin will be attending a meeting on Tuesday May 1, 9:00a.m at their offices to discuss the MLWW billing questions. Linda will send in an update of page 15 under NOTICES in the MLWW/GKWMLL contract changing Garrison Law Office to Henry Brucker offices.
The MPCA survey was not discussed.

12. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – meeting minutes

13. WRITTEN QUESTIONS – submitted by Tom Steinman: Where is the sewer/water access to property bounded by Church Street and Denny Drive? Loren explained how the condos get to lift station #12 and where the sewer pipe is located. There is no sewer available where he wants to purchase property.

14. OTHER BUSINESS:
• The Oil depository, located behind City Hall on Tower Drive, has always been taken care of by the City. However, when the sewer district building was built, property lines changed and according to GIS, the oil depository is now on sewer district property. The question is if any changes should be made as such and have the sanitary district take over the responsibility of ‘maintaining’ it. Loren will bring it up at the next City council meeting.

15. MOTION TO ADJOURN: M/Huff S/Lasher to adjourn the meeting. Motion is unanimous. (2:55 p.m.)

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Board approved meeting minutes on:

Mike Timm, Chairman Linda Ryan, Admin Assistant

The Board of Managers work session meeting convened at 9:00 a.m. Wednesday, April 11, 2018 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Ray Lasher, Duane Jedlicki and Dick Huff.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting with the Pledge of Allegiance at 9:00 a.m. Others present: Henry Brucker (attorney), Robin Cowell (Financial Administrator), & Linda Ryan (Admin Asst.).

2. AGENDA: Motion to approve the agenda as presented. M/S/C Huff/Lasher.

3. APPROVE MINUTES: Motion to approve the March 29, 2018 board minutes as presented. M/S /C Lasher/Larson.

4. PEOPLESERVICE: Kirk is out in the field checking lift stations that are flashing red in the office.
• LS#1 failed but the bad thing there was neither alarm nor a call out sent to technician. This is a very big issue!!! During the rounds of checking lift stations, the technicians discovered a problem at LS#1; wastewater had accumulated and required pumping. Later, it was discovered that one of the homes experienced a flooding condition in the lower level of their home. The incident report has been sent to the insurance company. Discussion regarding the whys and what not’s of no call outs; this is not the only time the technician did not receive a call out when he should have.
• The generators have been taken to various lift stations to make sure they will power up the lift station if the need arises. Some run at 240 and some at 480.
• Request for bids on replacing two check valves at lift station #20; WW Goetsch has responded with a bid of $2000. Mn Pump Works is submitting a bid.

5. METER POLICY – Discussion on a couple of items needing to bring the policy up to date. Changes will be made to item #’s 3 and 4; all commercial properties will be required to have a meter. Item #8 will be changed to say representative for GKWMLL will do the monthly reading of meters and combine this with item #4. Item #9 will be updated with the new meter rate structure table showing the 10 tiers which was approved December 29, 2016.

6. OTHER BUSINESS:
• LS #4 – waiting on a bid from WW Goetsch. The lift station is functional in the meantime.
• The District’s first 1% sales revenue check in the amount of $10,000 was deposited. It is optimistic to say the upcoming months will produce more revenue.
• Robin commented on the camera rental request from last meeting. The group is working on a list of interested parties and is looking for a time and place to hold the training sessions. The charge to rent the camera is $500 a week.
• Loren and Timm will be attending the MLWW meeting on April 13th at 10 am. Linda asked about a survey she received from MPCA; it doesn’t appear to be for a collection system and Loren will bring a copy to the MLWW meeting to see if they received one. They will also discuss the charges on the monthly bills with David Sam.

7. ADJOURNMENT – Motion to adjourn the meeting. M/S /C Huff/Lasher (9:23 a.m.)

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Board approved meeting minutes on:

Mike Timm, Chairman Linda Ryan, Admin Assistant