MONTHLY MINUTES

The Board of Managers work session meeting met at 9:00 a.m. Wednesday, January 10, 2018 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Ray Lasher, Duane Jedlicki and Dick Huff.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting with the Pledge of Allegiance at 9:00 a.m. Others present: Henry Brucker (attorney), Robin Cowell (Financial Administrator), Linda Ryan (Admin Asst.),
Kirk Lenzen and Wayne Baierl (PeopleServices).

2. AGENDA: Motion to approve the agenda as presented. M/S/C Larson/Jedlicki.

3. APPROVE MINUTES: Motion to approve the December 28, 2018 board minutes as presented. M/S /C Larson/ Lasher.

4. PEOPLESERVICE: Kirk Lenzen – Kirk is the new technician replacing Dan Koop, who moved onto another job. There are still problems at LS #1 not working 100%; it does not send data to SCATA. Wayne Baierl is assisting Kirk in lift station maintenance.

5. LEGAL – HENRY BRUCKER – Henry received a letter from Gary Walters commenting on the information in the December 13, 2017 letter he received from the District. He included a check for the SAC payment.
There was discussion regarding his comments and how the ordinances language fits the situation. Recapped how many EDU’s assessed and what impact his future expansion plans will be.
Users of the sewer shall be identified as belonging to one of the following user classes: 1) Residential or 2) Non-residential. Within the non-residential user class, the Board of managers reserves the right to designate other classes from time to time.
In the case of residential, the 500 foot rule applies to the structure being within 500 feet of the pipe. In the class of non-residential, the 500 foot rule applies to the collection point which serves the area, which possibly is beyond 500 feet. Ordinance 13 will be amended to clarify the two classes of users.

6. ORDINANCE 12 – AMENDMENT – After discussion by the Board, it is to be tabled to the next meeting on January 25, 2018; additional detail should be added to add clarity to residential and non-residential classes.

7. ORDINANCE 13 – AMENDMENT – After discussion by the Board, it is to be tabled to the next meeting on January 25, 2018; additional detail should be added to add clarity to residential and non-residential classes.

8. RESOLUTION #1 – 2018 RELATING TO WORKERS COMPENSATION COVERAGE FOR ELECTED AND APPOINTED OFFICIALS. Chairman Timm read the resolution to attendees. Motion was made by Loren Larson and seconded by Ray Lasher. The following voted in favor: Duane Jedlicki, Mike Timm, and Dick Huff.

9. ELECTION DATE SET FOR WEDNESDAY, JANUARY 17, 2018 AT 7:00 p.m. – DICK HUFF AND LOREN LARSON ARE ON THE BALLOT FOR ANOTHER 3 YEAR TERM. The election notice appears in the Brainerd Dispatch and Mille Lacs Messenger.

10. LETTER FOR MASS MAILING – The notices have been sent out as well as published in the two newspapers (BD & MLM). Rates will not be raised for 2018 and reminders about only flushing toilet paper and to make sure water softeners are set to “on demand”.
11. OTHER BUSINESS: * ED VINCENT – Still in the discussion stage; we will wait to hear from Ed on any changes and Tim Houle, WSN Engineer, is looking at possibilities of whether or not a connection is feasible.
*Darwin Bang email regarding questions on payments – will reply with answers to the questions. He is connected, pays the monthly, special assessment has been paid in full and does not have any SPC fees.
* Nothing new relating to the 1% sales tax process. Robin says VFW has not received anything on the sales tax; she will talk to the State.
*Joe Dooley sent in an email describing his experience with an older water softener and the difference it made when he replaced it with a newer one; the number of bags he purchased dropped immensely.
*Robin will provide some MLWW bills to Loren that requires further explanation; he can bring them to the meeting on January 12, 2018.
* Tentative meeting dates for 2018 were looked at and some changes were made. Linda will update and post. Dates are subject to change for various reasons.
The February meeting dates will be February 14, 2018 for the work session. The Board will meet on Thursday, February 22, 2018.

14. ADJOURNMENT – Motion to adjourn the meeting. M/S /C Lasher/Huff (10:00 a.m.)

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Board approved meeting minutes on:

Mike Timm, Chairman Linda Ryan, Admin Assistant

NEXT BOARD MEETING: THURSDAY JANUARY 25, 2018 AT 1:30 p.m.

The Board of Managers held their Board meeting THURSDAY, DECEMBER 28, 2017 at 1:30 p.m. at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Ray Lasher and Dick Huff. ABSENT: DUANE JEDLICKI.

1. CALL TO ORDER: Chairman Timm opened the Board meeting with the Pledge of Allegiance at 1:35 p.m. Others present: Henry Brucker (Attorney), Tim Houle (WSN Engineer), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst), Dan Koop (PeopleService).

2. AGENDA: Motion to approve the agenda. M/S/C Ray Lasher / Dick Huff with the change of Tentative Dates for January not December.

3. APPROVE MINUTES – Motion to approve the work session minutes of December 13, 2017 as presented. M/S/C Loren Larson/Ray Lasher.

4. TENTATIVE DATES FOR JANUARY MEETINGS: Work Session to be on Wednesday, January 10, 2018 9:00 a.m. and the Board meeting on Thursday, January 25, 2017. These dates are good for the Board.

5. PEOPLE SERVICE – Dan Koop– the Flow meter for LS #1 is still not working 100%; it is talking to SCATA but sending incorrect data on flows. Dan is contacting Pat McCarroll, tech line support, for more assistance.
Overline’s bill was received for the cleaning of the Lift Stations; need to receive more detail as to what was found at each LS; which LS was the worst, what was the issue – sand, grease, rocks, etc.? Robin will request detailed information from them for jobs done in the future.
Dan announced his last day will be January 3, 2018; he has accepted a job in St. Cloud working with water system. CONGRATULATIONS DAN. Paul has some candidates and our needs will be met in the interim.

6. LEGAL – Henry Brucker – He has not heard anything from Mr. Walters, Walberg’s RV. In regards to updating the language in our ordinances, he will get together with Linda and she will have amendments at the next meeting for approval. The ‘structure’ and ‘collection point’ can be changed as it relates to the residential or commercial arena.

7. WSN ENGINEERING – TIM HOULE brought up Mr. Vincent’s’ request of connecting to the sewer pipe even though the pipe does not go in front of his property. He will get some information from Linda and take a look at possible options.

8. TODD HAGEN/EHLERS – Chairman Timm received an email from Todd Hagen, registered as a municipal advisor. In essence, he described there are closures that need to be shared with clients. He attached the Ehlers ANNUAL ADVICE DISCLOSURE document.

9. EMPLOYEE RAISES – Motion was made to approve a 3% raise for Robin and Linda in 2018. M/S/C Loren Larson/Ray Lasher.

10. ROBIN COWELL – A: CONSTRUCTION FUND REPORT: Motion to approve the DECEMBER 2017 construction revenues of $.81 interest in checking AND revenues of $120,495.78 in savings of which $92.12 is interest, paid off assessment of $1717.67and Special Assessment/TAX Settlement of $120,495.78 and NO disbursements. M/S/C Loren Larson / Ray Lasher. There will still be a January wrap for the tax settlement from the counties.
B: OPERATING FUND REPORT: Board had a question on an invoice regarding if the cost was broken down between parts vs. Robin can check with Mary Reedy for breakdown. Robin asked the Board to approve the revenues and disbursements for this month. Motion to accept and approve the DECEMBER 2017 operating fund balance with revenues of $232,617.42 and disbursements of $58,287.84 M/S/C Ray Lasher/Loren Larson

TO-DATE: SPC total is $98,737.40.

C: ACCOUNTING: Discussion regarding how much money to transfer over to the Money Market Fund. Motion was made by Loren Larson to transfer $200,000 to the money market account at Security State Bank. Seconded by Ray Lasher. Motion Carries.

11. Districts MLWW Representative – Loren Larson – Next meeting is scheduled for January 12, 2018.
12. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – Nothing new.
13. WRITTEN QUESTIONS: none
14. OTHER BUSINESS: *Mass mailing ready to be mailed by Lakes Printing.
*The election will take place January 17, 2018.
* Loren Larson talked with Loren Spande regarding the Development policy that was created this past year.

15. ADJOURN: M/ S/ C to adjourn the meeting. Loren Larson / Dick Huff (2:20 p.m.)

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
MEETING MINUTES APPROVED: JANUARY 10, 2018

/s/ Mike Timm /s/____Linda Ryan_______
CHAIRMAN MIKE TIMM LINDA RYAN

NEXT MEETING IS SCHEDULED FOR THURSDAY, JANUARY 25TH TH AT 1:30 P.M. AT THE DISTRICT OFFICE.

The Board of Managers work session meeting met at 9:00 a.m. Wednesday, December 13, 2017 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Ray Lasher, Duane Jedlicki and Dick Huff.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting with the Pledge of Allegiance at 9:10 a.m. Others present: Henry Brucker (attorney), Robin Cowell (Financial Administrator), Linda Ryan (Admin Asst.),
and Dan Koop (PeopleService).

2. AGENDA: Motion to approve the agenda as presented. M/S/C Larson/Jedlicki.

3. APPROVE MINUTES: Motion to approve the November 30, 2017 board minutes as presented. M/S /C Lasher/ Jedlicki.

4. PEOPLESERVICE: Dan Koop – Dan reported the sensor module in LS #1 is still not working 100%; it does not send any data to SCATA. He has connected with Tech Support and will continue to work on the issue.

5. LEGAL – HENRY BRUCKER – Shared Walberg RV letter with the Board. He cited language from Ordinance 12 & 13 as it relates to Gary Walters questions. The language supports agreement and requires connection if on the line; the definition of adjacent can possibly be discussed more. According to the Board, the letter can be mailed out. The Board wants the Ordinance’s wording to be updated to better define the commercial aspect of the 500 foot ruling to mean to the collection point versus to the structure.
Five (5) new batteries had to be purchased at a cost of approximately $310 for the Security Lights within our building. The Board wants this operation to be added to a schedule for tracking. PeopleService does monthly checks on the fire extinguishers.

6. ORDINANCE 13 – AMENDMENT to ORDINANCE 13 to add additional verbiage regarding the ten percent late fee for service connected veterans. Hold off on publishing this until additional changes are made to other sections within Ordinance 12 & 13; publish all at one time.

7. DEPARTMENT OF REVENUE – EMPLOYEE GUIDE TO DISCLOSURE – Robin handed out the Employee’s Guide to Disclosure which was sent from the Department of Revenue. Robin needs to send in a document noting all staff has been covered. This relates to our 1% Sales and Use Tax that passed at the last election in November, 2017.

8. ED VINCENT – Called in with questions regarding the possibility of hooking up to the sewer pipe. The northern side of his property is approximately 400 feet away from the main line that runs along Harbor Drive. After discussion by the Board, it was determined that more information is required, i.e., elevations, gravity required, layout of lot, etc. Tim Houle was on speaker phone providing input of possibilities on how this might work. The big question is does the District do extension of the pipe or look at a private service line? Need to check our maps to see where the connection points are located.

9. DIANE VONENDE – Called in asking if the monthly payment can be waived because they are in the process of remodeling and they have no toilets connected. The Board’s answer was no. Linda will contact her after the meeting. This is no different than seasonal units shutting down during winter months and they still pay the monthly charge.

10. LETTER FOR MASS MAILING – This needs to be sent out as well as published in the two newspapers. Rates will not be raised for 2018 and added reminders about only flushing toilet paper and to have water softeners set to “on demand”.

11. ELECTION PROCESS – Garrison Township submitted the dates of 17th & 23rd of January as being good for them. The City of Garrison is good with the 17th of January. Kathio Township is good and Karie will get back to me to confirm the 17th is still good for them.

12. EMPLOYEE RAISES – TABLE TO NEXT MEETING.

13. OTHER BUSINESS: Linda talked about the internet problem with the lap top and TV not communicating. Need to give Karin Hurry a call. Dan K took a run at it but could not get a connection.

• Robin talked to Mary Reedy regarding if the District should be charging sales tax on sewer billings. Mary is checking on this.
• Robin also asked if Mary knows who MMB is; they sent the District a check for $28.29; Robin deposited it and Mary is not sure who it is.
• The next Wastewater Treatment meeting is scheduled for January 12, 2018.
• Linda asked what to do with the fax machine and the desk top Canon printer — add on Craigslist.

14. ADJOURNMENT – Motion to adjourn the meeting. M/S /C Larson/Huff (10:20 a.m.)

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Board approved meeting minutes on:

_____________________ __________________________
Mike Timm, Chairman Linda Ryan, Admin Assistant

NEXT BOARD MEETING: THURSDAY DECEMBER 28 2017 AT 1:30 p.m.

The Board of Managers held their Board meeting THURSDAY, NOVEMBER 30, 2017 at 1:30 p.m. at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher and Dick Huff.

1. CALL TO ORDER: Chairman Timm opened the Board meeting with the Pledge of Allegiance at 1:40 p.m. Others present: Henry Brucker (Attorney), Tim Houle (WSN Engineer), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst), Dan Koop (PeopleService) and Kirk Lenzen (PeopleService).

2. AGENDA: Motion to approve the agenda. M/S/C Duane Jedlicki / Loren Larson.

3. APPROVE MINUTES – Motion to approve the work session minutes of November 15, 2017 as presented. M/S/C Loren Larson/Duane Jedlicki

4. TENTATIVE DECEMBER MEETINGS: Work Session to be on Wednesday, December 13, 2017, 9:00 a.m. and the Board meeting on Thursday, December 28, 2017. These dates are good for the Board.

5. PEOPLE SERVICE – Dan Koop– the Flow meter for LS #1 was installed but a sensor module that came with the flow meter is not working; trouble shooting this. The pump run time on the meters can be used to get a rough idea until this is 100% fixed. The chlorides are down and under the 250 mg/L recommended level. The lb/d (pounds per day) is more to the concentration and when you add the flows it goes to mg/L.
• One sewer connection was completed; air pressure test and paperwork done.

6. LEGAL – Henry Brucker – He heard from Sandy Smith and he said that out lot B has been declared a designated wetland and should not incur any charges. Henry asked him to send him proof of his statement.
Darryl Schmitz contacted Henry and said there are neither extra bedrooms nor bathrooms in any of the additions.

7. WSN ENGINEERING – TIM HOULE – Thanked the Board for continuing with WSN and brought some candy and a new map for 2018. He helps out wherever he can in supporting the District.

8. WALBERG PROPERTY DISCUSSION – Discussion regarding previous billing and what was done over the years. Confirmed there is a stub located off of Linden next to the road on his property. It is less than 500’ to the existing mound system. Summary:
• At the September 12, 2007 meeting Gary Walters asked for clarification on assessment and monthly charge for recently purchased property. Using the District’s policy for 13 approved seasonal campsites, per unit approach = 6.5 EDU’s. THIS WAS PAID.
• Letter dated April 13, 2013 from the District, “agree to postpone the connection of back parcel of your RV campground for 3 years or until you exceed 15 campsites, whichever comes first. Please sign and return the enclosed letter of agreement”.
• From Walters, no date on paper, “Per my conversation with Mike Timm I agree to postpone the connection of back parcel of your RV campground for 3 years or until my campsites exceed 15 campsites whichever comes first”. NO signature on paper.
• More letters starting May 11, 2016; the first one asking him to come in for connection paperwork. The back and forth communication about what was agreed to or not agreed to started.
• Henry will write a letter documenting a couple of sections from the Ordinances 12 & 13 to answer his questions.

9. ORDINANCE 13 – Discussed and compared the 10% penalty for veterans using the information that Lori Packer sent to Robin. The Board wants to be in synch with what MLEC does for their customers. Update the wording in ORD 13 and bring the amendment to the next meeting.

10. ROBIN COWELL – A: CONSTRUCTION FUND REPORT: Motion to approve the NOVEMBER 2017 construction revenues of $28.91 interest in checking along with $28.29 from MN STATE MMB* and revenues of $7,190.48 in savings of which $96.78 is interest and disbursements of $71,065 for Northland Trust 2 million debt service payment. M/S/C Loren Larson / Duane Jedlicki. A payment was received to connect to the sewer. *Robin will check to see what MN State MMB stands for.
B: OPERATING FUND REPORT: Robin asked the Board to approve the revenues and disbursements for this month. Motion to accept and approve the NOVEMBER 2017 operating fund balance with revenues of $16,785.92 and disbursements of $44,559.82 M/S/C Duane Jedlicki/ Ray Lasher. The MLEC check was not received in time for this report; therefore, $33,320.33 not reported. The 2 generators were serviced at a cost of $1700. TO-DATE SPC total = $98,737.40.

C: ACCOUNTING: Robin asked the Board if the rates were going to increase for 2018. The Board decided to put rates on hold for one year. Motion to not raise rates for 2018. M/S/C Duane Jedlicki / Ray Lasher. A letter will be sent out informing the property owners not to expect an increase in the rates; need to do a mass mailing. It will be posted in the two newspapers.
Robin asked about employee raises; add to next AGENDA.

Do we want goodies at work session meeting? Yes, monetary contributions from the board managers.

16. Districts MLWW Representative – Loren Larson – Has not heard any date for the next meeting.
17. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – the meeting minutes were received.
18. WRITTEN QUESTIONS: none
19. OTHER BUSINESS: A newer copier was installed today. It is on a two year lease from Office Shop being financed through Canon Financial.

20. ADJOURN: M/S/C Loren Larson / Duane Jedlicki M/S/C to adjourn the meeting. (2:40 p.m.)

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
MEETING MINUTES APPROVED:

__________________ _________
CHAIRMAN MIKE TIMM LINDA RYAN
NEXT MEETING IS GOING TO BE ON WEDNESDAY, December 13 AT 9:00 A.M. AT THE DISTRICT OFFICE.

The Board of Managers work session meeting convened at 9:00 a.m. Wednesday, November 15, 2017 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Ray Lasher and Duane Jedlicki. Absent: vacant

1. CALL TO ORDER: Chairman Mike Timm opened the meeting with the Pledge of Allegiance at 9:00 a.m. Others present: Henry Brucker (attorney), Linda Ryan (Admin Asst.), Robin Cowell (Financial Administrator),
Dan Koop (PeopleService), Dick Huff and Gary Walters, Walberg’s RV Park.

2. AGENDA: Motion to approve the agenda as presented. M/S/C Larson/Lasher.

3. APPROVE MINUTES: Motion to approve the October 26, 2017 board minutes as presented. M/S /C Lasher/ Larson.

4. APPOINTMENT TO THE BOARD: Chairman Timm introduced Richard Huff and appointed him as the replacement to John Schley who resigned earlier in the year. The Oath of Office was administered and Richard Huff was sworn in by Linda.

5. PEOPLESERVICE: Dan Koop – Overline & Son, Inc. (Brian Overline) has come in and cleaned the mainline lift stations #’s 1-11 plus a couple of the higher flow sideline stations. LS#10 was cleaned 6 months ago but it really needed it again; a lot of grease was caked on and that should not happen in 6 months. Jetting the lines will start in spring 2018. The Board will talk about setting up a schedule with Brian. He has talked with Tim Houle about getting a detailed map of our sewer lines so he has an overview of the system.
The flow meter at Lift Station #1 is here and can be installed by Goetsch. Will need to have Goble to pump LS#1 because the pumps can’t be running during installation. Dan asked about the pumping issue; when Gobles pumps LS#1, where can it be dumped? Dan will check with Goble because they replaced the flow meter once before.
There were intermittent Coms failures on LS#17 and 19. At LS#19, as soon as the construction on the new house completed, the Coms issue went away; coms issues won’t report flows. LS#17 has improved since leaves have dropped. May need to look at different antennae. The two District owned generators have been serviced for another year. There are no loaner pumps being used in the system.

6. LEGAL – HENRY BRUCKER – Shared the D. Schmitz and S. Smith letters with the Board. They are good to go and can be mailed out.

7. WALBERG PROPERTIES – Mr. Gary Walter was in attendance to discuss his properties as it relates to his billing. The 6.5 EDU’s shown on the assessment sheet has been paid on parcel 660362400AC0009. The back lots referred to as West parcel have never been hooked up and they are pumped to the mound system.
He will have 24 lots in the west parcel. TABLE TO NEXT MEETING for discussion.

8. RESOLUTION #15-2017 – Authorization of Delinquent Charges is ready to be sent to the counties with the list of delinquent property owners. The nonpayment of SPC fee makes up the majority.
Motion to approve Resolution #15-2017 Authorization of Delinquent Charges. M/S /C Jedlicki/ Larson.

9. ORDINANCE 13 ARTICLE IV SECTION 4 – Linda presented verbiage to add to Section 4 regarding the 10% penalty that is charged to customers when payment is late. It was discussed at the previous meeting regarding service connected veterans being charge the late penalty. It was decided to add a time limit to the verbiage; the waiver of the 10% late fee will include a maximum of 3 occurrences during the year. This goes along with what MLEC does for their customers who pay late.

10. ELECTION PROCESS – The District needs to set up a January 2018 date to hold the annual election meeting. The Board selected the range of January 11th through the 24th for feedback from the City and townships.

11. COPIER INFORMATION – Motion to approve spending up to $100 a month on a 24 month lease for used copier C2225U from Office Shop for the District. M/S /C Lasher/Jedlicki. Office shop is changing their billing; QUARTERLY vs. YEARLY. Also, it is now going to be based on usage. There will be a $200 minimum in the service contract. If we do not spend $200, we will need to pay the difference at the end of the yearly cycle.

12. SALES TAX – Robin has not heard anything more from the Department of Revenue. Letters will be sent out by the state to all that are affected by this increase.

13. OTHER BUSINESS: Linda asked about an internet speed promotion call from Frontier- do we want to increase the internet speed; the board decided no at this time.
Robin notified the board that Richard Thurmer Jr. is now connected to the sewer system. There was discussion when his billing should start; he doesn’t have a well yet nor does he have the electricity to the property. No timeline as to completion. The Board agreed to start billing in January.
Loren talked with Brian S. and he doesn’t know why the October meeting did not happen. Loren has not heard when the next meeting is to be scheduled.

ADJOURNMENT – Motion to adjourn the meeting. M/S /C Larson/Lasher (10:00 a.m.)

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Board approved meeting minutes on:

___________________ ________________________
Mike Timm, Chairman Linda Ryan, Admin Assistant

NEXT BOARD MEETING: THURSDAY NOVEMBER 30, 2017 AT 1:30 p.m.

The Board of Managers held their Board meeting THURSDAY, OCTOBER 26, 2016 at 1:30 p.m. at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher and vacant.

1. CALL TO ORDER: Chairman Timm opened the Board meeting with the Pledge of Allegiance at 1:35 p.m. Others present: Henry Brucker (Attorney), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst), and Kirk Lenzen (People Service). Dan Koop had to be in Palisades to train a new employee, therefore, alleviating the need for him to handle their requirements.

insert: Jessica Kerr was on the phone with Robin and she was put on speaker so the Board could interact and discuss her concerns regarding the SPC. She wanted clarification on how the SPC was administered because she felt it was not consistent since her neighbors were all paying something different based upon different guidelines. Robin is going to send her a copy of Ordinance 13 where the SPC guidelines are documented.

2. AGENDA: Motion to approve the agenda. M/S/C Loren Larson / Duane Jedlicki. Tim Houle is not present but if needed, we can reach him by phone.

3. APPROVE MINUTES – Motion to approve the work session minutes of October 11, 2017 as presented. M/S/C Loren Larson / Ray Lasher.

4. TENTATIVE NOVEMBER MEETINGS: Work Session to be on Wednesday, November 15, 2017, 9:00 a.m. and the Board meeting on Thursday, November 30, 2017. These dates are good for the Board.

5. PEOPLE SERVICE – KIRK LENZEN– the Flow meter for LS #1 has been ordered with a cost of approximately $1350. This has caused inaccurate readings in reporting flows. The September report is missing this data.
The flows appear to be very high but the numbers are not based on accurate data.
• Goetsch diagnosed the pump from LS #7 and found it to be ok. This pump can now be used as a backup.
• Overline will start cleaning the Lift Stations next week. Overline is replacing Ritter & Ritter.
• Generator Systems Services provided a quote of $1700 for servicing our 2 generators and to charge batteries. The Board agreed this needs to be done to ensure the generators are kept in working order.
• LS’s 19 and 17 have been displaying Com Fails and it appears to be related to high voltage line interference. A new power line was installed across from LS #19 when this trouble started. Kirk is to let Dan know to give Chairman Timm a call regarding this issue.

6. LEGAL – Henry Brucker – He has nothing new. He has not heard anything back from Walberg’s.
7. WSN ENGINEERING – TIM HOULE – Not present

8. SANDY SMITH PROPERTY – He is contesting the certified dollars on his tax statement. After discussion and reviewing GIS, the Board’s decision is to add Lot 1 (09-521-0010) front footage to his SPC billing. At the time when the proposed plan was shared with the Board, the SPC was not initiated. The other 3 lots all have pending buyers which will be charged the appropriate SPC until any construction/connection occurs.

9. KATHLEEN OLSON PROPERTY on Maple Ridge Road. The Board agreed to an adjustment on the SPC because the turnaround area cuts into their property.

10. RESOLUTION #14-2017 – NEW ASSESSMENT/CONNECTION for Mr. Olek at 47052 180th Avenue in Mille Lacs County. A Motion to approve RESOLUTION #14-2017 Adopting Assessment for the OLEK property to be connected and SAC payment to go on taxes for 15 years at 6.5%. M/S/C Loren Larson/Ray Lasher. Robin has all of the paperwork ready to go. The contractor is approved by the District. Robin will let MLEC know when to start billing.

11. ORDINANCE #12 ARTICLE III SECTION 4.1 – The wording regarding the timeframe for connections, does not require any changes. It does not say they cannot hook up to the sewer during the months of November through May.

12. ORDINANCE #13 ARTICLE VII SECTION 4 .1 – Henry will revise this section to align itself with MLEC’s policy regarding service connected veterans benefit not to pay late fees. The District will waive the 10% late fee to veterans that have identified themselves to the District as service connected veterans. Then, MLEC will be informed not to charge the 10% late fee on sewer billing.

11. ROBIN COWELL: A: CONSTRUCTION FUND REPORT: Motion to approve the OCTOBER 2017 construction revenues of $1.73 interest in checking and revenues of $10,150.43 in savings of which $85.53 is interest and zero disbursements. M/S/C Duane Jedlicki / Ray Lasher. Four (4) special assessments were paid off.

B: OPERATING FUND REPORT: Robin asked the Board to approve the revenues and disbursements for this month. Motion to accept and approve the OCTOBER 2017 operating fund balance with revenues of $58,005.27 and disbursements of $56,563.92. M/S/C Ray Lasher / Duane Jedlicki. YEA! Revenue was more than disbursements this month. Rehab costs for LS#18, refinancing fees and audit fee were a few of the unusual disbursements this past month. The Board wants further explanation regarding the refinance fee amount. Robin to contact Jessica Green.
• TO-DATE SPC total = $97,369.30.
C: ACCOUNTING – Robin shared a nasty gram from a property owner who wants to meet with the Board. Robin will provide meeting dates to him.

14. ANDERSON BROTHERS: Chairman Timm has been in contact with AB and he was informed that the redo of quotes on the 3 manholes was sent to another department.
15. CAPTIVE LAKE & MULLIGAN ROAD – He has not been able to get ahold of either party.

16. Districts MLWW Representative – Loren Larson = There was no one at the October 20th meeting when Chairman Timm and Loren Larson arrived. Therefore, they could not discuss the MLWW treatment numbers from September 2017.
17. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – the meeting minutes were received.
18. WRITTEN QUESTIONS: One – If I were to build a pole frame building, what would be my GKWMLL sewer dollar charge be? A: He would be billed the SPC fee for front footage of 50’ x $3 = $150 per year.

19. OTHER BUSINESS: Our current copier contract is $214.74 per year. If a newer copier is leased, the lease will be through Canon Financial and the contract will be through The Office Shop. The lease pays for the copier and the contract covers the copier costs by building in toner, parts and labor into a low per copy rate.

• Darryl Schmitz – Crow Wing County was out to visit the Schmitz properties; he has since applied for the appropriate permits. Henry will write a letter to Mr. Schmitz, on behalf of the District, regarding the appearance of additional living quarters. If bathrooms/bedrooms have been added, the EDU number may have to be adjusted.
NOTE:
****** VACANT POSITION ON THE BOARD NEEDS TO BE FILLED *****

ELECTIONS ARE COMING UP IN JANUARY 2018.

ANYONE INTERESTED IN THE BOARD MEMBER POSITION, PLEASE CONTACT ONE OF THE BOARD MEMBERS OR STOP INTO THE OFFICE FOR FURTHER INFORMATION.

LOREN LARSON’S term is expiring this January.

Candidates need to reside within City of Garrison or Garrison Township; Kathio Township is already represented by 2 members.

20. ADJOURN: M/S/C Loren Larson / Ray Lasher M/S/C to adjourn the meeting. (2:55 p.m.)

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

MEETING MINUTES APPROVED:

__________ __________
CHAIRMAN MIKE TIMM LINDA RYAN

NEXT MEETING IS GOING TO BE ON WEDNESDAY, NOVEMBER 15 AT 9:00 A.M. AT THE DISTRICT OFFICE.