The Board of Managers work session meeting convened at 9:00 a.m. Tuesday, March 12, 2019 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher and
1. CALL TO ORDER: Chairman Mike Timm opened the meeting reciting the Pledge of Allegiance at 9:00 a.m. Others present: Henry Brucker (Legal Counsel), Robin Cowell (Financial Administrator), Linda Ryan (Admin Asst.), Kirk Lenzen and Tom Bohnert (PeopleService) and Nelson Sanitation; Chad Houg, Ray Thompson, Derick Nelson.
2. AGENDA: Motion to approve the agenda as presented. M/S/C Larson/Lasher.
3. APPROVE MINUTES: Motion to approve the February 28, 2019 board minutes as presented.
M/S /C Lasher/Jedlicki.
4. PEOPLESERVICE: Tom Bohnert/Kirk Lenzen – Kirk is back on the job. Goetsch is coming out to replace a base elbow on LS 18; there are two 10” lines coming into this station.
• Robin contacted Total Control regarding the equipment needs to get remote access to the system back onto their work phones; it eliminates the need of coming into the office to check the alarm type.
Total Control provided the following bids: typical cell phone company i.e., Frontier = $2915 and from Total Control the bid is $2695. Also, need to check on what the monthly fees might be. Board decided to hold onto this over the next couple of months to see what happens with the Fiber Optics availability in town.
• To start off with, need to decide today which lift stations Nelson’s can clean before getting into the yearly line cleaning.
• Nelson’s Sanitation has two trucks available and they are set up for televising.
o WSN has added lift station information to the maps for them.
o Robin will go over the documentation the District needs when they work on our system.
• One quarter of the line is cleaned each year and must be documented. Almost 100,000 feet of gravity sanitary sewer pipe. (In the meeting, we mentioned 11,000 feet as being a quarter of the line).
• We have almost 400 manholes and 28 lift stations.
• While cleaning lift stations, the debris goes into a basket which needs to be dumped and the water generally goes back into the station. Kirk will check with Goble to see where they dump the solids.
• Tom, Kirk and the crew from Nelson’s Sanitation left the meeting for further discussion.
5. “BIRCHWOOD” PROPERTY – The Board of Managers looked over the Resolutions passed in 2016 and 2017 regarding the assessments at the time. The parcel 24100000001Z889 was finally split; this PID is now Dollar General property and the remaining portion, the rest of “Birchwood” Mobile Home Park, is now PID 24100000001W009. Resolution 3-2017 rescinded Resolution 5-2016 and added the statement that the GKWMLL Sanitary District specifically reserves the right to levy one-half of the amounts of said assessments against said Crow Wing County Parcels in 2017. Therefore, $22,559.81 needs to be assessed to parcel 24100000001W009.
Henry will write a letter for the $8000 SAC assessment that is attached to the occupied mobile home still on the property. The billing and the assessment information will be sent to the property owner.
6. LEGAL – HENRY BRUCKER – Henry received another letter from W. Kowalski which says the same thing as previous letters.
7. OTHER BUSINESS – NONE
8. ADJOURNMENT – Motion made by Lasher with a second from Huff to adjourn the meeting at 9:58 a.m.
MEETING MINUTES APPROVED:
Mike Timm, Linda Ryan
CHAIRMAN, ADMINISTRATIVE ASSISTANT
The Board of Managers held BOARD meeting at the Garrison Sewer District Office Monday, February 28, 2019 at 1:30p.m. Board present: Mike Timm, Loren Larson, Ray Lasher and Dick Huff. Absent: Duane Jedlicki.
1. CALL TO ORDER: Chairman Timm opened the meeting reciting the Pledge of Allegiance at 1:30 p.m. Others present: Henry Brucker (Attorney), Tim Houle (Engineer), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst.), and Tom Bohnert and Jerry from Hinckley (People Service).
2. AGENDA: Motion by Larson S/Lasher to approve the agenda as updated with addition of Birchwood Property submitted by Loren Larson. Motion is unanimous.
3. APPROVE MINUTES: Motion by Huff S/Lasher to approve the February 13, 2019 work session minutes as presented. Motion is unanimous.
4. TENTATIVE BOARD SCHEDULE MARCH – Work session on WEDNESDAY, MARCH 13, 2019 at 9:00 a.m. and monthly board meeting THURSDAY, MARCH 28 at 1:30 p.m. –NOTE: CHANGE OF DATE FOR WORK SESSION: WORK SESSION CHANGED TO TUESDAY, MARCH 12, 2019 AT 9:00A.M. Scheduled with Board’s consent and posted at Garrison Post Office, City of Garrison and Sewer District Office.
5 PEOPLESERVICE – Tom Bohnert – LS#25 froze up; dropped a heater down and took care of the problem.
• The major power outage in Garrison and surrounding areas created major problems. MLEC lost a substation due to a beaver dam broke behind the casino flooding the area. Ran generators for Ten days!!!! Boyd’s Electric came out to rewire a 240 generator to make it a 480 amp to put it on LS #1. This is a temporary fix and he will be back to change back to 240. Tom required another 480 because the other two 480 generators were in use at lift stations.
• The flows are down from January 2018. I&I from Linden Street identified in the spring/summer of 2018.
• LS 3 & 6 power failed: MLEC pulled power from north side of Garrison, due to a substation down. Low
Amps issue. MLEC had the power back up and running back to normal. (10 days)
• LS #2 & 3 not shutting down; put a generator on LS#3.
• The Board suggested scheduling Nelson Sanitation in March to clean LS 10 and a couple of others. This will get him to familiarize himself to our lift stations.
• The Board asked Tom if he was checking on grease traps when he goes in to read meters each month. He did not know about this. Businesses are supposed to have logs of when cleaning was done.
• Flexible pipe coupling –First part of bid is to dig down to expose the pipes and then STOP for the District to take a look at what is uncovered and then second part is to put all of the dirt back. We really won’t know what we are dealing with until the pipes, valve vault and couplings are exposed. This flexible coupling is definitely an option to consider. Will have to rebid this job.
• Robin and Tom will work together and check with TC to see what has to be done to get the remote activity back to the mobile phones.
• Statute we were formed under states we need two bids for anything over $1000; however there is a benefit to dealing with one vendor. Talk about fiber optics being available in Garrison this spring.
6. ENGINEERING – Tim Houle – The capability of being able to see the system issues on the phone is great. Mentioned some cities have a generator at each lift stations – pros and cons. He has one word of caution regarding the line behind St. Albans Bay; it is already in a wet environment but when the melt happens it will be seriously wet. Additional seals on the manholes, add extensions or sand bags just to name a few things.
Tim provided another set of maps with the lift station locations per request from Nelson Sanitation. Tim has not heard directly from them.
7. LEGAL – HENRY BRUCKER – Walberg letter was approved and can be mailed out.
8. A. CONSTRUCTION FUND REPORT: – Motion by Lasher Second by Huff to approve the FEBRUARY 2019 construction revenues of $3.00 interest in checking and $407.95 interest in savings and NO disbursements. Motion is unanimous.
B. OPERATING FUND REPORT: Robin presented the Board with the most recent financial statements ending February 28, 2019. M/Lasher S/Huff accepting and approving the FEBRUARY 2019 operating fund balance in revenues of $78,959.85 and disbursements of $59,308.23. Motion is unanimous. Some charges that do not show up every month: Additional charges for replacement of the strip mall meter, had to replace a computer for SCADA, higher gas needs due to extra snow plowing, website domain renewal, total control programming radios, workers comp payment to League of Minnesota Cities. Audit information requested by Mary Reedy, CWC charged $30 and MLC charged $216.15. Garage door repair: PS reimbursed us $970.
– The original Computer for SCADA died, so Robin told TC to fix it. NO bill yet. TC replaced computer with new/used; had some of the required software loaded.
February SPC receipts: $11,251.16 Sales Tax revenue: $10,519.06.
C. ACCOUNTING – NA
9. DISTRICT MLWW REPRESENTATIVE – Loren Larson has nothing.
10. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – Nothing to report.
11. WRITTEN QUESTIONS – None
12. OTHER BUSINESS: Loren asked for the lap top and use of the GIS display to discuss the issues at the Birchwood property. There is one mobile home (which was supposed to be moved) occupied in the area.
The Ordinance says to protect the environment. Robin needs to look at what assessment is paid. Joe W. is being billed 2 EDU’s for the monthly and paying SPC. A letter needs to be sent to Joe Wentzell advising him of the need for this parcel to be connected to the Sanitary District’s sewer system. BRING FINANCIAL INFORMATION TO THE NEXT MEETING; WHAT HAS BEEN CERTIFIED AND ANY OTHER PERTINENT DATA.
• The letter advertising vacant lot on Tower Road does not interest us.
15. ADJOURN: M/Lasher S/Huff to adjourn the meeting. Motion is unanimous. (2:13 p.m.)
Board approved meeting minutes on:
Chairman Admin Asst.
The Board of Managers held both the ANNUAL and BOARD meeting at the Garrison Sewer District Office Monday, February 4, 2019 at 1:30p.m; this session was moved from Wednesday, January 30, 2019 due to the severe weather conditions. Board present: Loren Larson, Duane Jedlicki, Ray Lasher and Dick Huff. Absent: Mike Timm.
1. CALL TO ORDER: Vice-Chairman Larson opened the meeting with the Pledge of Allegiance at 1:33 p.m. Others present: Tim Houle (Engineer), Henry Brucker (Attorney), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst) and Kirk Lenzen (People Service).
2. Results from the January 22, 2019 GKWMLL election meeting: Mike Timm was re-elected to a 3 year term.
3. OATH OF OFFICE: will be done at the next meeting, February 13, 2019.
4. 2019 District Officers and appointments – 2018 appointments were reviewed to see if any changes needed to be made for 2019. The only change: IRS mileage reimbursement; the 2019 guideline is 58.0 cents per mile.
4A. RESOLUTION #1-2019 – 2019 OFFICER AND ADMINSTRATIVE APPOINTMENTS – The board members reviewed the appointments. Motion by Huff S/Lasher to approve Resolution #1-2019. Motion is unanimous.
5. OTHER BUSINESS: NONE
6. Motion by Lasher S/by Jedlicki to adjourn the Annual Meeting. Motion is unanimous. (1:36 p.m.)
1. AGENDA: Motion by Lasher S/Huff to approve the agenda. Motion is unanimous.
2. APPROVE MINUTES: Motion by Huff S/Jedlicki to approve the January 16, 2019 work session minutes as presented. Motion is unanimous.
3. TENTATIVE BOARD SCHEDULE – FEBRUARY Work session on WEDNESDAY, FEBRUARY 13 at 9:00 a.m. and monthly board meeting THURSDAY, FEBRUARY 28 at 1:30 p.m. Scheduled with Board’s consent.
4 PEOPLESERVICE – Kirk Lenzen — Went through his written report.
– Total Control still is discussing strategy to fix the final couple radios with issues.
– Chad Houg from Nelson Sanitation will be jetting/televising starting in April 29, 2019.
December flows ‘seemed to be low at the strip Mall and there was no flow in January. After discussion, it was decided to average out the flows over the last 6 months to use for January data. Kirk has a new meter in inventory to use to change out the non-working meter. Robin will send a letter to the mall owner telling him what we did to get it back and working. The Board emphasized the need to take care of this immediately!
After discussion about the 3 invoices from Total Control, it was decided not to sign the checks until Chairman Timm returns; he wanted further discussion from TC.
5. LEGAL – HENRY BRUCKER – Henry has another meeting scheduled on Wednesday February 13th.
6. WALBERG PROPERTIES – TABLED FROM 1/16/2019 WORK SESSION MEETING.
Motion by Lasher S/Huff to exempt 100 feet of the 150’parcel 660362400C00009 billing the remaining 50 feet. SPC will remain until this parcel is connected to the sewer, paying the SAC and appropriate charges to the monthly billing. Motion is unanimous. Henry will write a letter covering this information to the owner.
7. ENGINEERING – Tim Houle – Tim talked with Robin and Kirk. He will revise the maps and provide Total Control one map with information requested. However, no one from TC has contacted Tim yet.
8. RESOLUTION 2-2019 – WORKERS COMPENSATION COVERAGE Motion Jedlicki S/Lasher to approve Resolution #2-2019 Relating to Workers Compensation Coverage For Elected and Appointed Officials with Huff and Larson voting in favor. Motion passed. Chairman Timm was absent from vote.
9. A. CONSTRUCTION FUND REPORT: – Motion by Lasher Second by Jedlicki to approve the JANUARY 2019 construction revenues of $3.49 interest in checking and revenues of $398.44 in savings of which $371.82 is interest and $26.62 from State Mn – MMB and disbursements of $16,588.19 for PFA Loan. Motion is unanimous.
B. OPERATING FUND REPORT: Robin presented the Board with the most recent financial statements ending January 30, 2019. M/Lasher S/Huff accepting and approving the JANUARY 2019 operating fund balance in revenues of $85,411.92 and disbursements of $57,442.71. Motion is unanimous. Some charges that do not show up every month: Additional charges from Total Control and PFA loan interest payment of $696.60. January SPC receipts: $30,182.73. Sales Tax revenue: $11,104.19.
C. ACCOUNTING – NA
11. Districts MLWW Representative – Loren Larson reported next meeting to be held February 6, 2019.
12. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – Nothing to report.
13. WRITTEN QUESTIONS – None
14. OTHER BUSINESS: Linda asked to have clarification on weather days for last week – paid or not.
Yes, regular pay. Thank you.
15. ADJOURN: M/Lasher S/Huff to adjourn the meeting. Motion is unanimous. (2:13 p.m.)
Board approved meeting minutes on: FEBRUARY 13, 2019
Mike Timm Linda Ryan
Chairman Admin Asst.