MONTHLY MINUTES

The Board of Managers held their Board meeting Thursday, October 31, 2019 at 1:30 p.m. at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Ray Lasher, Duane Jedlicki and Dick Huff.

1. CALL TO ORDER: Chairman Timm opened the meeting with the Pledge of Allegiance at 1:30p.m. Others present: Tim Houle, (WSN engineer), Henry Brucker (Legal Counsel), Robin Cowell (Financial Admin.) and Linda Ryan (Admin Asst.). ABSENT: Kirk Lenzen

2. AGENDA: Motion to approve the agenda. M/S/C Jedlicki / Larson. Motion is unanimous.

3. APPROVE MINUTES – Motion made to approve the work session minutes of October 16, 2019 as presented. M/S/C Lasher / Larson. Motion is unanimous.

4. TENTATIVE NOVEMBER MEETINGS: Work Session on Wednesday, November 6 or 13, 2019, 9:00 a.m. and
1:30 p.m. Board meeting on Thursday, November 21, 2019. Discussion about the Board’s preference for the work session to be held on the 6th or 13th of November. The Board chose the 13th of November.

5. PEOPLE SERVICE – KIRK LENZEN – NO REPORT. Action List – don’t know what has been completed. Robin reported on LS 18. She read off all of the billings for LS 18 since July 2019; billings of $943, $213, $416 and now an overhaul for $2248 and just for the stator and oil will be $1183. Chairman Timm wants to know what work was actually done, on which pump, to make a decision as to which action should be taken going forward. Robin will get that information to Chairman Timm then he will give Scott a call.
The flow readings were discussed. As far as we know, the infiltration issues along Linden have never been identified.
Overflow on LS#6.

6. WSN – TIM HOULE – Tim received the payment request from Rice Lake Construction for LS#4. There is a credit of $7250 for Phase 4; they used fewer couplings than originally planned like no couplings on the inside pipe of the wet well but they did adjust the piping that would have been associated with doing that anyways. Phase 5 – Backfill and Restoration was not able to be completed due the wet conditions. The work will be continued in the spring; therefore, recommendation is to pay $15,000. The total payment will be $40,600. Working on the backfill, did a nice job around the piping between valve vault and lift station.
Chairman Timm had reservations about the lack of backfill on the backside and the frost impact since the backfilling was not completed. He is concerned about the movement of tilted structure. Is there a general warranty in case it does move over the winter? Tim H will bring concerns to RLC.
M/S/C Jedlicki / Huff to have Robin send the payment of $40,600 to RLC. Motion is unanimous.
Tim H. sat in on the ‘Tim Korby’ appropriations meeting with the State Senators and he felt it was very positive session. Loren felt the same.
Q: has the revised letter been received? A: No, he is waiting on some information from Paul Christensen. The next meeting is scheduled for November 19 in St. Paul. Tim Korby would like to meet at 3p.m. prior to meeting with Senator Senjem at 3:30p.m. Chairman Timm and Vice-Chair Larson will be attending this meeting.
Robin will check in with Tim Korby to see if he has everything he needs.

7. LEGAL – HENRY BRUCKER – He has the letter for Beau Pryzmus regarding the camper being moved over to his property. After much discussion, M/S/C Huff / Larson to approve this letter and to allow the camper owned by John Kjenstad to relocate to this location and not connect to the sewer. One abstained. Motion passed.
Kowalski’s answer to the request to attend the Appeal Hearing; wrote to Robin: “We will not be able to attend a hearing in front of the Board or a committee of the Board. We have enclosed our objection response for you to have at the time it takes place. Please provide it to the Board or Committee. Thank you“. The appeal process was denied last year; they are not recognizing the District as a legal municipality.
M/S/C Larson / Jedlicki to deny the Kowalski appeal as requested. Motion is unanimous.

8. RESOLUTION 7-2019 RATE INCREASES FOR 2020 Motion for the adoption of the foregoing resolution was made by Duane Jedlicki and was duly seconded by Richard Huff by a vote of 5 ayes and 0 no’s.

9. APPROPRIATIONS COMMITTEE REPORT: DISCUSSED ABOVE IN ITEM #6.

10. ROBIN COWELL: A: CONSTRUCTION FUND REPORT: Motion to approve the OCTOBER 31, 2019 construction revenues of $2.70 interest in checking and revenues of $296.27 in savings of which $268.94 is interest; 1 special assessment payoff of $27.33; and to revise Construction Checking amount/disbursement numbers found at the bottom of the page. Disbursements of $9009.52 for overpayment of special assessment; repayment taken from Operating Checking account and not from Construction savings. M/S/C Larson / Lasher. Motion is unanimous.

B: OPERATING FUND REPORT: Robin asked the Board to approve the revenues and disbursements for this month. A Motion to accept and approve the OCTOBER 2019 operating fund balance revenues of $80,933.89 and disbursements of $65,901.31. M/S/C Lasher/Larson. Motion is unanimous. Bold items on the disbursements list reflect bills that are not recurring every month. Expenses for the LS4 rehab project, LS6 emergency pumping, fee for HR Green services (not to exceed $5000), and miscellaneous supplies represent the extras for this month. One expense for $100 of Dawn dish soap for Lift station #10. Nelsons’ came out to clean grease from LS’s 10, 11 and 23 (?). Now, since they have been cleaned it is suggested to use the Dawn to keep grease accumulation down. PS technician is supposed to check each business to make sure they are cleaning grease traps. Flyers went out to businesses with their monthly billing.

SPC total to date = $99,816.91 Monthly Sales Tax is: CWC = $20,000 and MLC = $2279.17;
SALES TAX to date = $136,911.84.

C: ACCOUNTING — Roxy Staples property review: The trailer is still on the property; a letter will go out informing her SAC is going back on her taxes because she did not meet the criteria the Board had set up last year. A letter will be sent with the latest information.
Robin has been in contact with SCI Broadband; our cost will be $171.75 per month. We currently pay $312.14 per month to Frontier. Suggestion is to create new emails using Gmail.
Robin received a quote from ESRI; Tim H wants to have GIS person look at this bid prior to paying it. Make sure it is the 3 user licenses we require for GIS.
Shannon Banazewski merged 2 lots into one; 121.4 feet for the two lots. Robin will bill SPC for 21.4 ft.
The 4 parcels on Hayes Street have sold (formerly Finch parcels); SPC billing will be 100 feet. What will be collected is the SAC charge on the one lot and footage on the other 3 lots and the amount certified to taxes. So, in the tax settlement, we will be collecting $8489.95 on the 4 lots.
The yellow house on the northern end of the Wentzell property is down; it was disassembled and burned. Therefore, he will be billed for 1 EDU and the SPC including the footage for the property the house was located.

11. Districts MLWW Representative – Loren Larson no meeting scheduled yet.
12. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher Nothing new.
13. WRITTEN QUESTIONS: none.
14. OTHER BUSINESS: — Mr. Elleraass will be reimbursed $150. He purchased the property in June 2019; the first half SPC had not been paid which was shared incorrectly to the title company by Linda. M/S/C Jedlicki / Lasher to use the $150 as credit for the January SPC payment. Motion is unanimous.

15. ADJOURN: M/HUFF S/Lasher to adjourn the meeting. Motion is unanimous. (3:00 p.m.)

MEETING MINUTES APPROVED: NOVEMBER 13, 2019

Mike Timm Linda Ryan
CHAIRMAN MIKE TIMM LINDA RYAN, Admin Asst.

The Board of Managers held their Board meeting Thursday, September 26, 2019 at 1:30 p.m. at the Garrison Sewer District Office. Board present: Loren Larson, Ray Lasher, Duane Jedlicki and Dick Huff.
ABSENT: Mike Timm

1. CALL TO ORDER: Vice- Chair Larson opened the meeting with the Pledge of Allegiance at 1:35p.m. Others present: Tim Houle, (WSN engineer), Henry Brucker (Legal Counsel), Robin Cowell (Financial Admin.) and Linda Ryan (Admin Asst.). ABSENT: Kirk Lenzen

2. AGENDA: Motion to approve the agenda. M/S/C Ray Lasher / Duane Jedlicki with the addition of OTHER business from Larson: Camper move for Stretch. Motion is unanimous.

3. APPROVE MINUTES – Motion made to approve the work session minutes of September 11, 2019 as presented. M/S/C Ray Lasher / Duane Jedlicki. Motion is unanimous.

4. TENTATIVE OCTOBER MEETINGS: Work Session on Wednesday, October 16, 2019, 9:00 a.m. and
1:30 p.m. Board meeting on Thursday, October 31, 2019. (Don’t forget your costumes). Board ok with dates.

5. PEOPLE SERVICE – KIRK LENZEN – NO REPORT.

6. WSN – TIM HOULE – 1) The GIS assistance project for the District; licenses have been ordered and training
will be scheduled. Attendees should be Robin Cowell, Linda Ryan and Kirk Lenzen.
2) Tim H. had a conversation with Dale Lueck after the September 11 meeting. Tim H sent an email summarizing his visit.
3) LS 4 rehab: RLC installed couplings for the 2 pipes between the 2 structures. The flexibility is 4 degrees, not 7 degrees, per each coupling. When inside the wet well, mechanical joints were found that someone like Goetsch may have put in over the years. RCL took a look at that and made a couple adjustments on the vertical piping in the wet wall. The decision was not to install sleeve couplings on the vertical pipes in the wet well since the horizontal pipes flexibility was provided. If for some reason, in the future, the decision is to add couplings on the vertical pipes; it will not require excavation to do so.
RLC is ready to start the backfilling which is very important this phase goes slowly when putting the dirt back. Tim H will send out an email when he knows the work dates. He explained that he does not send his emails to the entire board due to the open meeting law.
Tim H has not received any pay requests yet from River Lake Construction. They will probably be received in October. We do not have a firm date yet on completion.

7. LEGAL – HENRY BRUCKER – Robin is working on Kowalski’s certification letter and wanted Henry to preview it before sending it. Linda asked him to help her with a letter to Mr. Engel regarding fixing the black top on Beaver Bend.
Loren inquired what is going on at R. Staples property. Robin bills her for an EDU and also for SPC semiyearly. Discussion about whether or not she had a well drilled. If she has a well, she should be required to hook up; Robin has been billing her. Robin had her permit package ready and added the SAC costs to her taxes and the Board decided to remove from her taxes. There was discussion about sending a letter to her that she needs to connect in the early spring of 2020.

8. APPROPRIATIONS COMMITTEE REPORT: Robin reported Senator Carrie Ruud mentioned October 4 would work to have a meeting. However, Robin is waiting on final confirmation from the senators. Upon confirmation, she will contact all members regarding the date and time. Going forward, the best approach is to make sure you have all your answers to all possible questions.

9. ROBIN COWELL: A: CONSTRUCTION FUND REPORT: Motion to approve the SEPTEMBER 2019 construction revenues of $2.79 interest in checking and revenues of $2714.30 in savings of which $352.76 is interest; 2 special assessment payoffs of $1180.77 each. ZERO disbursements. M/S/C Huff / Jedlicki. Motion is unanimous.

B: OPERATING FUND REPORT: Robin asked the Board to approve the revenues and disbursements for this month. A Motion to accept and approve the SEPTEMBER 2019 operating fund balance revenues of $69,114.34 and disbursements of $114,111.59. M/S/C Lasher/ Jedlicki. Motion is unanimous. Bold items in the disbursements list reflect bills that do not show up every month. LS4 rehab project is responsible for additional expenses as reflected in disbursements to various providers.
The final payment to CLA Audit came in at $7900.
This month we paid MLWW $25,947.92 which should have been paid last month; this does not include the $10,000 that is being withheld. The maintenance cost (oil changes etc.) on the generators went down; previous bill was approximately $1200 and this month, using Pine Center, the bill was $441.50.
Loren asked Robin to keep a separate tracking form on all expenses for the Lift Station #4 rehab project.
It would be nice to see the final numbers for budget purposes; this is a huge rehab project. Tim H thinks the project may come in a bit lower than original bid.

SPC total to date = $91,291.18 Monthly Sales Tax is: CWC = $16,000 and MLC = $2627.06; SALES TAX to date = $114,632.67.

C: ACCOUNTING — MLEC is raising rates on monthly billing. Rates being raised $.50; from $1 to $1.50
for sewer accounts and from $5 to $5.50 for accounts without electric service.
• Nelson’s sent a new contract. Hold for the next meeting.
• Robin reviewed her yearly study of the business meter reads and what tiers, if any, should change due to total flows. After discussion, it was agreed upon by the board to leave tiers as is. Garrison Inn’s meter location is difficult to reach. The owner needs to take a picture of the reading to give to Kirk. There was an issue with sand interfering with the readings when the districts meter was in use. His bill has been pretty consistent.
• Robin received a copy of the ESCROW FUND from MLWW; balance of $71,000. She has requested verification on two of the expenditures; one, approximately $11,000 in November 2018 and the second one, approximately $84,178 to Total Control in February 2019. She also received a pack of invoices but did not find any invoice for these 2 bills. Per Loren, please hold the check until proof is received and you are satisfied; we still have not paid the $10,000 because we are waiting on verification. On this month’s bill, to MLWW, Robin made a note that we still owe the$10,000.
• Henry looked over the Kowalski certification letter and it looked good. This would be the total of her monthly payments not being paid plus the $4099.50 to the 2020 taxes. It is basically the same letter that was sent to her in December, 2018 but it was too late to put onto the 2019 taxes.
• Joe Wentzell – Robin bill’s him for 2 EDU’s plus SPC. In his letter she will reference the monthly and SPC totals separately.
• In Crow Wing County the PIN numbers have changed to a new 8 digit PID and the old 15 digit code, known as the Legacy PIN, remains. How long will the county keep the 15 digit codes? It is important that our records get the 8 digit codes documented. Parcel list will have to reflect all of the parcels within the District. Tim H. thinks the WSN GIS guru can help with the process.

10. Districts MLWW Representative – Loren Larson no meeting scheduled yet.
11. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher Nothing new.
12. WRITTEN QUESTIONS: none.
13. OTHER BUSINESS: — The discussion about a camper owned by Stretch where he wants to move it over to the Harbor Inn (Beau Pryzmus property) for parking only. Loren will have a letter written up documenting the process and parameters of the move.

• Lovlein property – It consists of 3 – 50 ft. properties; only 1 of the 3 should be SPC. Robin will make that change in billing.

• Engel Property – Letter will be sent to him; cannot contact him via phone. G&L Contractors told us that he knows it is his responsibility to blacktop Beaver Bend in front of his house. He had to add a stub in order to connect to sewer. He needs to restore Beaver Bend back to its original condition. B. Welty, Kathio Township should also send a letter Mr. Engel.

• Billing for 6047 Edgewater Circle. This parcel has not been billed for sewer. Use the same format as we did for 6162 Garrison Drive.

14. ADJOURN: M/HUFF S/Lasher to adjourn the meeting. Motion is unanimous. (3:02 p.m.)

MEETING MINUTES APPROVED: October 16, 2019

Mike Timm Linda Ryan
CHAIRMAN MIKE TIMM LINDA RYAN, Admin Asst.

The Board of Managers work session meeting convened at 9:00 a.m. WEDNESDAY SEPTEMBER 11, 2019 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Duane Jedlicki & Ray Lasher. ABSENT: Dick Huff.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting reciting the Pledge of Allegiance at 9:03 a.m. Others present: Tim Houle (WSN Engineer), Henry Brucker (Legal Counsel), Robin Cowell (Financial Administrator), Linda Ryan (Admin Asst.), Kirk Lenzen (PeopleService), Paul Christensen (PeopleService), Tim Korby (HR Green), Dale Lueck (Representative, 10B) and Sondra Erickson (Representative, 15A).

2. AGENDA: Motion to approve the agenda as presented. M/S/C Lasher/Jedlicki.

3. APPROVE MINUTES: Motion to approve the August 29, 2019 board minutes as presented.
M/S /C Lasher/Jedlicki.

4. PEOPLESERVICE: Kirk Lenzen reported
• All manholes seem to be leaking, from the inside, on Linden Street.
• He has not received a call back from G&L regarding the Beaver Bend blacktop issue. Linda has also left a couple of messages.

SKIPPED TO ITEM NUMBER 6:

5. APPROPRIATIONS — Introductions were made: Tim Korby, Sondra Erickson, Dale Lueck, and the board members. Tim Korby started off the discussion with some history of the GARRISON, KATHIO, WEST MILLE LACS LAKE Sanitary District. During this discussion, it was stated that the problem started at the beginning of the initial plan because the projected growth of 1000 did not materialize. At the time, there was more than just growth being addressed to make decisions.
Everyone is in agreement that the District is having financial problems. The expenses are increasing due to the age of the equipment which increases maintenance costs, MLEC electrical outages affect the components within lift stations and the radio software is not supported any longer. “Susie” SCADA needs to be brought up to date, if we cannot get call outs, and it causes backups, which we had 3 this past year, that is not good thing.
Our District is unique from others in the state; we are the only collection system that goes to a separate government for treatment.
The District pays approximately $2300 monthly to the Escrow Fund; payment of plant related items come out of the Escrow Fund. Chairman Timm and Robin have requested a detailed copy of the Escrow account.
Chairman Timm has given Robin instructions to hold, repair only bills, until we receive MLWW accounting detail.

Items that were hit upon throughout the discussion of thoughts and what ifs:
Robin will send Sondra and Dale a copy of the MLWW/District contract.
Sondra asked Tim K if he has information from other systems that have done something about their operating crisis.
The Sales Tax is revenue that will help when the special assessments are paid up and the Money Market, hopefully, will help us keep the rates at a reasonable level.
When talking about receiving funds, need to be careful to tell the whole store – is it 100%, is it a grant and there is a required match; need to be clear what the arrangement requires.
Dale – If you are going to spend this amount of money to do ‘X’, what will this solve?
This could be precedent setting: Duluth North Shores Sanitary District went for Debt Reduction.
Sondra would like this to go to a hearing so we can tell our story.
It was mentioned that we should be looking at getting on The Project Priority List.
What else do we need to know? Senators need to be contacted.
What is the timeframe we will see any of our request for funding bills In the Legislative arena, possibly 2020/2021 or later.
Representative Pete Stauber, 8th Congressional, works with federal dollars and since we are the only system going to a non-state agency maybe there could be federal dollars available. (Pete sits in Oberstar’s’ seat now)
Next step is to contact Senators Carrie Ruud and Andrew Mathews; we need to get a draft and if we consider having a hearing, it would have to come from the senators.
Sondra will work on jacketing 3 separate bills instead of one; covering the 3 requests documented in the Bonding Request Fact Sheet. Sondra asked Tim K if he wanted the language to read as stated it here. If Sondra has recommendations for change she can go ahead and change it.
Explain how it happened, a summary of how we got here!!

ROBIN REQUESTED A MOMENT OF SILENCE FOR 9-11

6. ENGINEERING – TIM HOULE: Report on lift station #4. The wet well & valve vault excavation is complete. The 2 pipes coming out of the wet well and going to the valve vault, I will call the one, near pipe, and the coupling, did what the design shows, obviously when they excavated; the pipe sunk and the coupling did which it was supposed to do. The far pipe had 2 sleeves (same as coupling) on it instead of one coupling. There is some deflection in each of the sleeves so this is where we are going with the new additional coupling.
Kirk has been monitoring the pipes and has taken pictures. Kirk stopped RLC because he thought they were putting too much strain on the pipes. Tim H. said they were supposed to be leveling out the pipes so the deflection wasn’t as much.
The feeling is to proceed with the original plan which is to introduce two couplings in between the structures; the far side pipe has 2 sleeves and the near pipe only has 1 coupling so need to add another one and inside the wet well will be adding a coupling on each pipe to allow some flexible movement inside the wet well.
Chairman Timm feels the structure should stay as is. Tim H. went back to the bids: to move the valve vault back has a hefty price and then the price to do the couplings method is at a lower level. The consensus is not to spend the money on the structure; we still have to do something with the piping. The pipes are pretty well centered. So the plan is to go forward with the additional flexibility of the piping.
There was discussion about adding concrete beneath the vault but there is concern about the soil taking on any additional weight and possibly cause some movement over time.
When Rice Lake Construction (RLC) begins to backfill they will dump and compact the dirt in light fill stages to avoid any unnecessary movements.
Kirk reported there is water in the wet well; will need to pump it dry. Kirk will need to get a pump truck out there.
Kirk asked about the flexibility of the couplings? ANSWER is 7 degrees for each coupling which is very good.
Paul C asked if the drain from the valve vault back to the wet well had been addressed. No but they will have to though.
The final decision: Tim Houle will tell Rice Lake Construction to proceed as planned.

7. DISTRICT’S MLWW REPRESENTATIVE – LOREN LARSON: There are no meetings scheduled that he is aware of at this time. Last meeting with David Sam was on August 11, 2019 to discuss billing issues. Loren Larson, Mike Timm and Robin Cowell were in attendance.

8. OTHER BUSINESS: Linda shared the 5 flyers she ordered for FREE from PeopleService. The topics are: CHLORIDE — SALT — FRIEND AND FOE, CAMPAIGN FOR CLEAN DRAINS, CEASE THE RELEASE OF HARMFUL GREASE, PHOSPHATES and MERCURY. Our chloride readings have been very good this past year. Robin can use the Grease flyers when she sends out her meter bills to the businesses.

Sondra Erickson will follow up with the issue of salt going into the sewer system by MnDot. Chairman Timm explained what was done in the past with MnDot and letters were sent back and forth. EPA says we need to get chlorides out of the system and the state says we are working on it. (Multiple people talking at the same time).

Paul Christensen talked about the power problems our District encounters throughout the system due to voltage drops. Dale Lueck will follow up with the CEO of MLEC to talk about the power issues the District encounters.

Robin made a request to transfer money from the Operating checking account to the Money Market Account. Motion made by Larson, second by Jedlicki to transfer $250,000 from Operating checking account into the Money Market Account. Motion is unanimous. Loren will call Security State Bank to allow Robin to make the transfer.

9. ADJOURNMENT – Motion made by Larson second by Lasher to adjourn this meeting. Motion is unanimous. (10:40am)

MEETING MINUTES APPROVED: SEPTEMBER 26, 2019

Loren Larson Linda Ryan
For Mike Timm, Linda Ryan
CHAIRMAN ADMINISTRATIVE ASSISTANT

The Board of Managers held their Public Hearing and Board meeting Thursday, August 29, 2019 at 1:30 p.m. at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher and Dick Huff.

1. CALL TO ORDER: Chairman Timm opened the BUDGET Public Hearing with the Pledge of Allegiance at 1:35 p.m. Others present: Tim Houle, (WSN engineer), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst.), Kirk Lenzen (People Service), & Mary Reedy (CLA).

2. AGENDA: Motion to approve the agenda. M/S/C Ray Lasher / Duane Jedlicki. Motion is unanimous.

PUBLIC HEARING:
3. PROPOSED 2020 OPERATING BUDGET READING – Chairman Timm went line by line comparing each 2020 budget category to the 2019 budget.

Motion made to approve the proposed 2020 operating budget as FINAL. M/S/C Duane Jedlicki / Ray Lasher. Motion is unanimous. Copies will be mailed to the counties and Northland Securities according to the process.

 No public comments or questions.
 No Board comments or questions.

Motion to close the 2020 Budget PUBLIC HEARING. M/S/C Loren Larson / Ray Lasher. Motion is unanimous.

CHAIRMAN TIMM CALLED THE BOARD MEETING TO ORDER.

4. APPROVE MINUTES – Motion made to approve the work session minutes of August 14, 2019 as presented. M/S/C Loren Larson / Duane Jedlicki. Motion is unanimous.

5. TENTATIVE SEPTEMBER MEETINGS: Work Session to be on Wednesday, September 11, 2019, 9:00 a.m. and 1:30 p.m. Board meeting on Thursday, September 26, 2019. Discussion about moving the Board meeting due to Chairman Timm will not be in attendance and Duane Jedlicki is a maybe at this time. Decision is to keep the meeting on the 26th of September; we will have 3 managers in attendance.

6. Mary Reedy from CliftonAllenLarson auditors presented the findings of the 2018 audit. Mary went through the booklet of the audit overview. The Financial reports are included in another binder for review.
Primary responsibilities were covered. As in past years, the District has the same three material weaknesses to internal control: Auditor drafts financial statements and notes and Robin reviews, Lack of segregation of duties because Robin is the go to person and material audit adjustments – year-end adjustments, depreciation expense.
Overall district activities show increase in repairs/maintenance, interest payment on bonds decreased, Operating cash is increasing, and need to continue monitor cash flow – ability to pay debt.
Require documentation when holding bills. Mary encourages doing that if you are going to dispute it but Robin will need that documented in the minutes; for the government, you have to pay within 35 days or you have to have a reason as to why you are delaying the payment. Robin will do that documenting in minutes as well as document it on the invoice. Make mention of exclusion during disbursements. We had the same thing last month but it did not make the minutes but Robin documented it on the invoice. Linda WENT BACK AND LISTENED TO THE AUDIO FOR AUGUST 14 MEETING AND ADDED THE VERBIAGE FROM THE AUDIO RECORDING INTO ITEM 9 – MLWW, 8-14-19 minutes.
Mary was thinking that the drop in our special assessments might hold out almost long enough to make it when we experience the drop in notes payables. Loss in special assessments would be close to the same time as drop in payments. First debt drops off 2030.
Copy of the audit is available for review at the District office.

7. PEOPLE SERVICE – KIRK LENZEN – The report now includes copies of the monthly work orders. See the entire report – filed with the meeting minutes. LS #10 has had computer issues and MLEC to put a voltage meter on #10. LS#8 I&I have been taken care of by Matt Benson. Kirk is not getting any call outs on LS#2. Total Control said they may be able to start working on the radios in a couple of weeks.

7A. ACTION ITEMS
1. The 7 potential issues identified from Nelson’s jetting/televising on Linden/Glen – Chairman Timm brought in the book and video so Kirk can review the issues. CHAD AND KIRK STARTED WORKING ON THE LIST. 8/14 still working on it. Looks like lot of them are manholes with seams leaking.
2. I&I at LS#23. Nelson coming on June 27th STATUS? They checked the whole street. Nelson thinks someone may be pumping their sump pump into the sewer. KIRK SAID THEY TELEVISED/JETTED NORTHERN LIGHTS DR AND LIFT STATION. How many feet? NOT SURE HOW MANY FEET ON NORTHERN DRIVE. Per GIS approximately 650 to 700???? NO COMMENT. REMOVE FROM LIST.
3. Beaver Bend (in front of Engels) road conditions. Call from Barb Welty informing us the Class 5 rock is caving in along the side of the road again. When will it be blacktopped? NO ANSWER. NEEDS TO CONTACT G&L. Kirk Contacted G&L and they said it is the owners responsibility. G&L will call Engel. It was filled in then blacktopped for settling. Washing out again. Per Tim H, when the contractor is hired by the owner, contractor should complete area as found but it sounds like there is an agreement involved. Kirk has not connected with home owner. Per Duane, it looks good. Suggestions to have Henry write a letter to property owner. Linda will work with Henry.
4. Henry will create letter to C. Starkka regarding billing. DONE can be removed
5. Robin sent Garrison Bay Resort copy of approved contractors. DONE can be removed
6. Robin let Tim Korby know a motion to hire him was made at the meeting. DONE. Can be removed
7. Robin sent copy of Audit to Sondra Erickson. DONE. Can be removed

8. WSN – TIM HOULE – Steve Thayer, Braun Intertec, Geotechnical Engineer, made a visit to LS#4 on August 14th; He looked at the site, there was nothing obvious to him as to why the valve vault tips about 5” away from the wet well structure. There is a lot of discussion about possible scenarios. Steve said we can do helical piles type approach or we can look at adjusting the piping. Talking about the Helical piles approach and his general theory that the settlement occurred right away and its decreasing overtime; this would give us peace of mind and there is something there to minimize the chance of any more movement over time and given the piles approach to slowly crank it back up to plumb.
Tim put together a TO DO list for each person/company involved. Braun Intertec connected with Veit and Veit provided a bid of $42,500 to slowly bring the structure back to plumb.
Questions regarding elevations and Tim H shared the 2006 plan numbers as well as August 2019 numbers.
Rice Lake Construction Group provided a bid of $16,650 for 6 couplings, 2 in active manhole, two in between the LS and vault and 2 in the vault. There is also a vertical coupling to be placed in the wet valve in case there is any vertical movement. We asked RLC to provide a bid on helical piles approach but they did not have enough information to do so. EXCAVATION IS NOT DOWN TO THE BASE AT THIS TIME.
We asked PeopleService for any records, photos etc. of when did we start noticing issues with pipe joints, etc. Also, need to determine where the pipes are relative to the concrete holes in the valve vault.
Brian Goehring, WW Goetsch, to get us a price on realigning the piping and elbows.
Mud jacking discussion about its application and the feasibility in this situation. Tim Houle can go to a construction company to attain a price for ‘pulling’ the structure and watch the pipes as the structure moves.
Kirk was asked if he can get a look to see where the pipes are in relationship to the boots/openings. Check the incoming and outgoing holes.
Tim rounded the cost of helical piles to be in the $50,000 range and the couplings in the $20,000 range; either way you will still need to do something with the piping.
We should have more information at the Work Session meeting on September 11, 2019.
Tim H will talk to Rice Lake Construction to let them know which way we are leaning at this time. A decision needs to be made once we get more information. Kirk will check with Paul C and maybe even Warne Johnson regarding if they know about any history on this issue.
GIS COORDINATOR is working on the GIS setup.
APPROPRIATIONS – Tim Korby, et al. – Robin is trying to set up a meeting date with Dale Lueck and Sondra Erickson. Dale wants to come to the work session on the 11th.

9. LEGAL – HENRY BRUCKER –A copy of Cindy Starkka’s letter is here for the Boards approval. Robin decided to change the amount due by adding what’s to be billed in September.
Henry sent an email explaining what the Leniency Policy is that Kowalski included in her last package.

10. ROBIN COWELL: A: CONSTRUCTION FUND REPORT: Motion to approve the AUGUST 2019 construction revenues of $4.27 interest in checking and revenues of $137,153.03 in savings of which $379.25 is interest and she moved the final tax settlement of $135,423.63 over to savings, received $1350.15 for one special assessment pay off which included 2 parcels and there was ZERO disbursements. M/S/C Huff / Jedlicki. Motion is unanimous.

B: OPERATING FUND REPORT: Robin asked the Board to approve the revenues and disbursements for this month. Motion to accept and approve the AUGUST 2019 operating fund balance revenues of $81,633.43 and disbursements of $101,505.39 with the monthly treatment being adjusted as explained below. M/S/C Larson / Lasher. Motion is unanimous. Bold items in disbursements reflect bills that do not occur every month.

SPC total to date = $89,173.55 Monthly Sales Tax is: CWC = $13,000 and MLC = $2550.59; SALES TAX to date = $96,005.61.
MLWW Treatment costs are $39,215.06, however, the monthly bill was $33,734.55 but Robin added in $5480.50 which was previously held back from the Electric Pump invoice per the Board’s request.
Robin has never received any information from MLWW regarding the Escrow account since their August 11, 2019 meeting.
In reviewing this month’ bills, there was another bill for Electric Pump for $12,245 and there is an invoice for Spring Lake Engineering for $40,000. These costs appear on the operating bill and Robin feels these should be coming from escrow. The Board requested the additional information so Robin contacted MLWW for documentation.
Robin also emailed MLWW asking for the monthly bill for MLEC’s Lift Station #3 and also the detail for the Electric Pump and Spring Lake Engineering and she finally did receive the information.
Electric Pump’s invoice just says ‘pump’ with no detail. Spring Lake Engineer’s invoice covered all items relating to the plant, so that is ok.
Chairman Timm wants to know where the Escrow money went.

Loren requested Robin to hold back the $39,215.05 check until we receive an answer about the Escrow money question. The general capital investments are being prorated per the 75/25 split.

How much should be held back?
Robin will cut a new check because we are holding back $10,205.13 for Spring Lake Engineering and $3062 for Electric Pump. The remaining balances will be paid. Again, what and where is the pump for? The escrow is for this type of expense. We will hold back anything we feel should come out of Escrow until details are sent to the District.

C: ACCOUNTING – Robin has another connection. Resolution 6 – 2019 for Vance Ellis’ connection on Northern Lights Drive and to put his cost onto his taxes. Motion by Huff second by Jedlicki to approve Resolution 6-2019. Motion is unanimous.

11. Districts MLWW Representative – Loren Larson no meeting scheduled yet.
12. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher Nothing new.
13. WRITTEN QUESTIONS: none.
14. OTHER BUSINESS: Billing issue for 6162 Garrison Drive: has never been billed for sewer since 2015 when they connected. The plan was to wait for the house to be sold but apparently it was rented and the District was never informed. The band should have been billed right away. After discussion, the Board decided the billing should be retroactive back to 2015. The total due will be $2609.25. Linda will update the letter and Chairman Timm will sign the letter.

15. ADJOURN: M/Larson S/Jedlicki to adjourn the meeting. Motion is unanimous. (3:12 p.m.)

MEETING MINUTES APPROVED: SEPTEMBER 11, 2019

MikeTimm Linda Ryan
CHAIRMAN MIKE TIMM LINDA RYAN, Admin Asst.

The Board of Managers work session meeting convened at 9:00 a.m. WEDNESDAY AUGUST 14, 2019 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher and Dick Huff.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting reciting the Pledge of Allegiance at 9:05 a.m. Others present: Tim Houle (WSN Engineer), Robin Cowell (Financial Administrator), Linda Ryan (Admin Asst.), Kirk Lenzen & Tom Bohnert (PeopleService).

2. AGENDA: Motion to approve the agenda as presented. M/S/C Lasher/Huff.

3. APPROVE MINUTES: Motion to approve the July 25, 2019 board minutes as presented.
M/S /C Larson/Jedlicki.

4. PEOPLESERVICE: Kirk Lenzen
• Total Control was out on lift stations 6 & 4 for Fail to Start error; found bad contacts. Lift station 2 needs to be watched because it has been having intermittent issues.
• R & H finished working on the manholes on Linden Street!

5. LS 4 CONSTRUCTION UPDATES – Rice Lake Construction started work Monday August 12th; they have excavated around the valve vault; contract says to go all the way to the base; dewatering with sump pumps. Tim H explained the installation of the initial construction in 2006 which may have contributed to the challenges they are dealing with now.
Steve Thayer from Braun Intertec, specializes in soils, has been approved to assist us because of their geotechnical expertise and will be at the site today. Chairman Timm approved $1120 to Braun Intertec for their advice as he does a review on the situation and develops a phase 2 testing scope, if necessary.
After scraping off the top of the valve vault, Tim H. said you can see the structure is tilting to the SW’ish. Tim provides a visual of how the two pipes run between the valve vault and wet well. The wet well is 20 feet deep. Pictures are being shot as the work progresses. Some options were discussed.
Next step is to have Steve Thayer do soil borings.
ALL lift stations are in muck and low spots.
As decisions need to be made, if the cost is very high, a special meeting will need to be called. If the cost is $5000 or less Chairman Timm can authorize. The board members agreed.

6. GARRISON BAY RESORT – Andy Weitnauer is considering moving 8 of their 21 independent RV sites so all 21 are nice and open. A drawing is included and he is interested in getting the Districts approved list of contractors to discuss sewer connection bids. Robin will send him a copy of the contractors. Their license is for 21 sites.

7. APPROPRIATIONS MEETING- This meeting was held Wednesday August 7th: Attendees were: Tim Houle, Mike Timm, Loren Larson, Paul Christensen, Robin Cowell, Linda Ryan and Tim Korby, PE, Regional Director, HR Green.
Tim H. summarized, for the benefit of the other board members, how Tim Korby came into the picture. Tim K. focus/work is to obtain funding for his client. Paul Christensen met him and felt that the District should consider meeting with Tim Korby to hear what he thinks he can do for us. After discussion of issues the District faces, it was very easy to list possible needs.
Motion made by Larson second by Lasher to hire Tim Korby and approve his fee, up to $5000, to assist us in pursuing funding for the District. Motion is unanimous. Robin will let Tim K know the Board passed the motion to work with him.

8. SECOND READING OF PRELIMINARY 2020 BUDGET – Chairman Timm went over the proposed 2020 budget line by line pointing out the items that are increasing for 2020. Motion made by Jedlicki with a second by Lasher to approve the preliminary 2020 budget as presented. Motion is unanimous.
The Public hearing for the final budget is on Thursday August 29, 2019 at 1:30 p.m. with the regular board meeting following.

4A. Linda wanted to go back to the Action/Reminder List. .
Chairman Timm mentioned that we need to be in control of total footage of what is to be jetted/televised. If Nelson’s said they have x amount of feet, we need to verify it. Robin checked on the pricing and it matches the pricing in the contract we have with Nelson’s.
ITEM 4A. ACTION/REMINDER LIST AUGUST 14TH WORK SESSION
1. Two manholes, leaking on Linden Street. Bid from DeChantel; $19,178; R & H PAINTING bid came in at around $11000. The Board chose to move forward with having R & H Painting use their product on the manholes. Mike signed the contract. R & H is too busy right now. Kirk covered up the manholes per township request. PER ROBIN THEY HAVE US SCHEDULED BETWEEN MID-AUGUST TO MID-SEPTEMBER. R&H STARTED WORKING ON MONDAY AUGUST 12, 2019 …… COMPLETED. TAKE OFF OF LIST.

2. The 7 potential issues identified from Nelson’s jetting/televising on Linden/Glen – Chairman Timm brought in the book and video so Kirk can review the issues. CHAD AND KIRK STARTED WORKING ON THE LIST. 8/14 still working on it.

3. I&I at LS#23. Nelson coming on June 27th STATUS? They checked the whole street. Nelson thinks someone may be pumping their sump pump into the sewer. KIRK SAID THEY TELEVISED/JETTED NORTHERN LIGHTS DR AND LIFT STATION. How many feet? NOT SURE WHAT THE TOTAL FOOTAGE IS ON NORTHERN LIGHTS DR.

4. Nelson’s still needs to jet/televise about 1800’ to complete the objective of 25,000’. Kirk to set up date to finish. Came Monday the 29th of July to do the last 1800 feet. What street? IT WAS SWING AWAY.

5. Robin will write up the letter addressing low voltage concerns to MLEC for Chairman Timm’s signature. NO RESPONSE FROM MLEC. Paul Christensen, PS, will also send a letter to MLEC stating the issues the District has experienced. THIS CAN BE TAKEN OFF OF LIST.

6. Beaver Bend (in front of Engels) road conditions. Call from Barb Welty informing us the Class 5 rock is caving in along the side of the road again. When will it be blacktopped? NO ANSWER
HAS NOT TALKED TO G&L

7. AC not working! The repair person was working on it. ‘The motor is not good and it is a mess’. CTimm – do we need it? CAN BE TAKEN OFF OF LIST.

8. Air ventilation not working. If you are working on motors or welding you would need ventilation. Is this done for discussion? CAN BE TAKEN OFF OF LIST.

9. Hot water heater. Needs cleaning. Is it working now? CAN BE TAKEN OFF OF LIST.

9. DISTRICT ML WASTEWATER REPRESENTATIVE –LOREN LARSON – The Flow report received from David Sam was discussed and since the MLWW contract states we will be billed 25% of the total, this chart indicates that our actual flows are a bit higher than the 25%, what we actually put into the system.
Yet, sometimes our payment goes way up.

Loren, Timm and Robin had a meeting with David Sam and two others on August 11, 2019 to discuss some billing and escrow issues. The escrow fund is not deleted but is very low. Robin questioned an entry for Electric Pump and she is requesting a copy of the invoice.

10. OTHER BUSINESS – Robin shared a thank you card with $100 (which was agreed upon) from a vendor because we allowed him to park his RV in our driveway during Garrison Play Days.
— Henry will write a letter to Cindy Starkka reminding her that she needs to bring her past due balance up to date prior to November 1, 2019. If she does not, then all unpaid monies with be certified to her taxes for 2020.
Linda mentioned making 11 x 17 copies based on a request about the old plan of rerouting Highway 169 behind Garrison. The City cannot do 11 x 17 so we can help out by making the copies and charging appropriately.

Kowalski sent in another packet of information. First, REFUSED was printed on the billing invoice envelope. Also, included is a copy of Corporate Leniency Policy, which Henry will have to explain to the Board.

11. ADJOURNMENT – Motion made by Larson second by Jedlicki to adjourn this meeting. Motion is unanimous. (10:10)

MEETING MINUTES APPROVED: AUGUST 29, 2019

Mike Timm Linda Ryan
Mike Timm, Linda Ryan
CHAIRMAN ADMINISTRATIVE ASSISTANT

The Board of Managers held the BOARD meeting at the Garrison Sewer District Office Thursday July 25, 2019 at 1:30p.m. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher. ABSENT: Dick Huff

1. CALL TO ORDER: Chairman Timm opened the meeting reciting the Pledge of Allegiance at 1:30 p.m. Others present: Henry Brucker (Attorney), Tim Houle (Engineer), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst.), Kirk Lenzen (People Service) and Max McCullough (new property owner).

2. AGENDA: Motion by Lasher S/Jedlicki to approve the agenda as presented. Motion is unanimous.

3. APPROVE MINUTES: Motion by Larson S/Jedlicki to approve the July 10, 2019 work session minutes as presented. Motion is unanimous.

4. TENTATIVE BOARD SCHEDULE in AUGUST – Work session on WEDNESDAY, AUGUST 14, 2019 at 9:00 a.m. and monthly board meeting THURSDAY AUGUST 29, 2019 at 1:30 p.m. These dates are OK with the board. Henry will not be able to attend the meeting on the 14th.

INSERT ITEM 7. MAX MCCULLOUGH – He is present to discuss connection to the sewer; there is no stub in front of his parcel. After discussion, it was agreed that he will tap into the stub in front of his neighbor’s lot (09-962-0200) and a wye will be placed; his neighbor is in agreement. This is more cost effective instead of digging up the road.
Max will make sure this shared connection is documented and included in the title work. Note will also be posted on the Districts’ assessment sheet and detailed sketch and explanation on the permit.
Motion by Larson S/Lasher to allow Max McCullough to tap into his neighbors stub and document this shared connection in the Title Company agreement. If his neighbor wants to connect (parcel 09-962-0200) to the sewer, whoever the owner is at the time, will be required to pay the SAC charge and all fees associated with connection. Motion is unanimous.

7A. RESOLUTION 5-2019 RESOLUTION ADOPTING ASSESSMENT Max McCullough
Motion by Larson S/Lasher to approved Resolution 5-2019. Motion is unanimous.
The second half of the SPC charge on lot 09-962-0210 needs to be paid. The SAC charge of $7100 will be added to taxes. A credit of $900, determined by the last 3 years of paid SPC fees, was applied to the $8000 SAC charge.

5. PEOPLESERVICE – KIRK LENZEN – A copy of the June written report is filed with these minutes.
In the issue of getting a 911 address at Lift Station #6; Robin has talked with Frontier. Work is in progress. There was a question raised why LS 6 was chosen for the internet spot since it is in a low spot. TC thought it to be the best location.
Discussion regarding the response time to “seal fail” alarm. CTimm talked to Paul on this and Paul said if a callout for this alarm is received in the middle of the night, it does not need an immediate field check.
Other items:
• Nelson’s is coming next week to finish jetting & televising approximately 1800 feet for the year.
• The flows have dropped; must be due to leaks being repaired.
• Linda questioned the issue of rain affecting the electronics at lift stations during a rain storm – is this the same in all sewer districts? Yes.

6. ACTION/REMINDER ITEMS — SEE PAGE 4 of the minutes.
Items 1, 3, 6, 7, 11, 12, 14, 15 remain on the list. Can remove items 2, 4, 5, 8, 9, 10, 13, &16 from list.

8. WSN ENGINEERING – Tim Houle LS#4 – The Board has the proposal for the engineering services and rehabilitation services for LS 4. The second page has the estimated prices. The 2019 bid for Phase 1 is $19,500 to excavate and to put it all back is $29,200. The board agreed this needs to happen. Motion Larson S/Lasher to accept proposal as presented. Motion is unanimous.
Preconstruction meeting planned for Friday, July 26th at 9 a.m. at the Sewer District Building. Participants will be Rice Lake Construction, Chairman Timm, Loren Larson, Kirk Lenzen, and Tim Houle. The plan is to go through paperwork in the office and then probably run down to Lift Station 4.
GIS proposal – needs to be approved. Proposal $3500 for base cost; Options = Creator License, $500, can change things (Linda), Field worker License, $350 each, you can input (Kirk & Tom), Viewer License, $100 each, can’t change items (Robin). Motion Larson S/Jedlicki to accept WSN proposal to assist the District in the procurement and setup of our own cloud-based GIS site. Motion is unanimous.
Tim received a call from Paul Christensen saying he was attending a conference and met Tim Korby who says he is very successful with obtaining direct appropriations funding for many clients. Tim asked the Board if they want to meet with him. The Board is in agreement to meet with him. Tim H. will provide feedback to Paul C. and set up a meeting time.

9. LEGAL – HENRY BRUCKER Received another Kowalski letter with a new message.

10. PRELIMINARY 2020 BUDGET – FIRST READING – Chairman Timm went through the preliminary budget line by comparing 2019 numbers with the proposed 2020 numbers. Highlights: Treatment, maintenance and the levy is proposed to be raised for 2020. This will be on the agenda and read again at the next meeting; asking for approval of this preliminary view.

11. Robin Cowell
A. CONSTRUCTION FUND REPORT: – Motion by Lasher Second by Jedlicki to approve the July 2019 construction revenues of $2.91 interest in checking and $3579.25. in savings (2 assessments paid off). Motion is unanimous.

Motion by Larson Seconded by Lasher to approve disbursement of funds to pay MN Public Facilities Authority loan payment of $180,588.19. Motion is unanimous.

B. OPERATING FUND REPORT:
M/Lasher S/Jedlicki accepting and approving the JULY 2019 operating fund balance in revenues of $301,897.82, and disbursements of $124,213,62. Motion is unanimous. The property Levy tax settlements were received this month from each County.
Chairman Timm says not to send any more dollars that are to come out of escrow. We have not seen a letter for escrow requirements in a long time. The plan is to have a meeting with MLWW.
JULY Monthly SPC receipts: $24,956.59 Monthly Sales Tax revenue: $10,980.78 The Board requested the sales tax be split per County on Operating Fund receipts.

C. ACCOUNTING – Tax settlement CWC = $228,722.15 Levy portion = $133,349.12 & Special
assessments = $95,423.03.
Mille Lacs County – $127,565.56 Levy portion = $87,564.96 Special Assessments = $40,000.60

RESOLUTION 4-2019. JIM & KELLY MILLER purchased property from Krieger. Robins’ question is how much of the SPC over the last 3 years, which was delinquent and put onto taxes, can be used for the Miller’s SAC credit? After discussion, it was agreed their SAC charge, with the SPC credit, will be $7098.38. Second half 2019 SPC of $150.27 needs to be paid now. Motion by Larson S/Jedlicki to approve Resolution 4-2019 Adopting Assessment to put payment of $7098.38 on taxes for Jim & Kelly Miller. Motion is unanimous.
Approving a new contractor PHB Bjerga Excavation; Robin has all of the required paperwork.

12. DISTRICT MLWW REPRESENTATIVE – Loren Larson — No meeting scheduled yet. Robin will pull the last letter from MLWW regarding the Escrow expenditures. Robin requested 1 ½ years’ worth of detailed escrow expenditures.

13. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – Nothing to report.

14. WRITTEN QUESTIONS – None

15. OTHER BUSINESS – none

16. ADJOURN: M/Larson S/Lasher to adjourn the meeting. Motion is unanimous. (3:05p.m.)
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Board approved meeting minutes on: AUGUST 14, 2019

Mike Timm Linda Ryan
Mike Timm Linda Ryan
Chairman Admin Asst.

The Board of Managers held the BOARD meeting at the Garrison Sewer District Office Thursday July 25, 2019 at 1:30p.m. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher. ABSENT: Dick Huff

1. CALL TO ORDER: Chairman Timm opened the meeting reciting the Pledge of Allegiance at 1:30 p.m. Others present: Henry Brucker (Attorney), Tim Houle (Engineer), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst.), Kirk Lenzen (People Service) and Max McCullough (new property owner).

2. AGENDA: Motion by Lasher S/Jedlicki to approve the agenda as presented. Motion is unanimous.

3. APPROVE MINUTES: Motion by Larson S/Jedlicki to approve the July 10, 2019 work session minutes as presented. Motion is unanimous.

4. TENTATIVE BOARD SCHEDULE in AUGUST – Work session on WEDNESDAY, AUGUST 14, 2019 at 9:00 a.m. and monthly board meeting THURSDAY AUGUST 29, 2019 at 1:30 p.m. These dates are OK with the board. Henry will not be able to attend the meeting on the 14th.

INSERT ITEM 7. MAX MCCULLOUGH – He is present to discuss connection to the sewer; there is no stub in front of his parcel. After discussion, it was agreed that he will tap into the stub in front of his neighbor’s lot (09-962-0200) and a wye will be placed; his neighbor is in agreement. This is more cost effective instead of digging up the road.
Max will make sure this shared connection is documented and included in the title work. Note will also be posted on the Districts’ assessment sheet and detailed sketch and explanation on the permit.
Motion by Larson S/Lasher to allow Max McCullough to tap into his neighbors stub and document this shared connection in the Title Company agreement. If his neighbor wants to connect (parcel 09-962-0200) to the sewer, whoever the owner is at the time, will be required to pay the SAC charge and all fees associated with connection. Motion is unanimous.

7A. RESOLUTION 5-2019 RESOLUTION ADOPTING ASSESSMENT Max McCullough
Motion by Larson S/Lasher to approved Resolution 5-2019. Motion is unanimous.
The second half of the SPC charge on lot 09-962-0210 needs to be paid. The SAC charge of $7100 will be added to taxes. A credit of $900, determined by the last 3 years of paid SPC fees, was applied to the $8000 SAC charge.

5. PEOPLESERVICE – KIRK LENZEN – A copy of the June written report is filed with these minutes.
In the issue of getting a 911 address at Lift Station #6; Robin has talked with Frontier. Work is in progress. There was a question raised why LS 6 was chosen for the internet spot since it is in a low spot. TC thought it to be the best location.
Discussion regarding the response time to “seal fail” alarm. CTimm talked to Paul on this and Paul said if a callout for this alarm is received in the middle of the night, it does not need an immediate field check.
Other items:
• Nelson’s is coming next week to finish jetting & televising approximately 1800 feet for the year.
• The flows have dropped; must be due to leaks being repaired.
• Linda questioned the issue of rain affecting the electronics at lift stations during a rain storm – is this the same in all sewer districts? Yes.

6. ACTION/REMINDER ITEMS — SEE PAGE 4 of the minutes.
Items 1, 3, 6, 7, 11, 12, 14, 15 remain on the list. Can remove items 2, 4, 5, 8, 9, 10, 13, &16 from list.

8. WSN ENGINEERING – Tim Houle LS#4 – The Board has the proposal for the engineering services and rehabilitation services for LS 4. The second page has the estimated prices. The 2019 bid for Phase 1 is $19,500 to excavate and to put it all back is $29,200. The board agreed this needs to happen. Motion Larson S/Lasher to accept proposal as presented. Motion is unanimous.
Preconstruction meeting planned for Friday, July 26th at 9 a.m. at the Sewer District Building. Participants will be Rice Lake Construction, Chairman Timm, Loren Larson, Kirk Lenzen, and Tim Houle. The plan is to go through paperwork in the office and then probably run down to Lift Station 4.
GIS proposal – needs to be approved. Proposal $3500 for base cost; Options = Creator License, $500, can change things (Linda), Field worker License, $350 each, you can input (Kirk & Tom), Viewer License, $100 each, can’t change items (Robin). Motion Larson S/Jedlicki to accept WSN proposal to assist the District in the procurement and setup of our own cloud-based GIS site. Motion is unanimous.
Tim received a call from Paul Christensen saying he was attending a conference and met Tim Korby who says he is very successful with obtaining direct appropriations funding for many clients. Tim asked the Board if they want to meet with him. The Board is in agreement to meet with him. Tim H. will provide feedback to Paul C. and set up a meeting time.

9. LEGAL – HENRY BRUCKER Received another Kowalski letter with a new message.

10. PRELIMINARY 2020 BUDGET – FIRST READING – Chairman Timm went through the preliminary budget line by comparing 2019 numbers with the proposed 2020 numbers. Highlights: Treatment, maintenance and the levy is proposed to be raised for 2020. This will be on the agenda and read again at the next meeting; asking for approval of this preliminary view.

11. Robin Cowell
A. CONSTRUCTION FUND REPORT: – Motion by Lasher Second by Jedlicki to approve the July 2019 construction revenues of $2.91 interest in checking and $3579.25. in savings (2 assessments paid off). Motion is unanimous.

Motion by Larson Seconded by Lasher to approve disbursement of funds to pay MN Public Facilities Authority loan payment of $180,588.19. Motion is unanimous.

B. OPERATING FUND REPORT:
M/Lasher S/Jedlicki accepting and approving the JULY 2019 operating fund balance in revenues of $301,897.82, and disbursements of $124,213,62. Motion is unanimous. The property Levy tax settlements were received this month from each County.
Chairman Timm says not to send any more dollars that are to come out of escrow. We have not seen a letter for escrow requirements in a long time. The plan is to have a meeting with MLWW.
JULY Monthly SPC receipts: $24,956.59 Monthly Sales Tax revenue: $10,980.78 The Board requested the sales tax be split per County on Operating Fund receipts.

C. ACCOUNTING – Tax settlement CWC = $228,722.15 Levy portion = $133,349.12 & Special
assessments = $95,423.03.
Mille Lacs County – $127,565.56 Levy portion = $87,564.96 Special Assessments = $40,000.60

RESOLUTION 4-2019. JIM & KELLY MILLER purchased property from Krieger. Robins’ question is how much of the SPC over the last 3 years, which was delinquent and put onto taxes, can be used for the Miller’s SAC credit? After discussion, it was agreed their SAC charge, with the SPC credit, will be $7098.38. Second half 2019 SPC of $150.27 needs to be paid now. Motion by Larson S/Jedlicki to approve Resolution 4-2019 Adopting Assessment to put payment of $7098.38 on taxes for Jim & Kelly Miller. Motion is unanimous.
Approving a new contractor PHB Bjerga Excavation; Robin has all of the required paperwork.

12. DISTRICT MLWW REPRESENTATIVE – Loren Larson — No meeting scheduled yet. Robin will pull the last letter from MLWW regarding the Escrow expenditures. Robin requested 1 ½ years’ worth of detailed escrow expenditures.

13. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – Nothing to report.

14. WRITTEN QUESTIONS – None

15. OTHER BUSINESS – none

16. ADJOURN: M/Larson S/Lasher to adjourn the meeting. Motion is unanimous. (3:05p.m.)
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Board approved meeting minutes on: AUGUST 14, 2019

Mike Timm Linda Ryan
Mike Timm Linda Ryan
Chairman Admin Asst.

The Board of Managers work session meeting convened at 9:00 a.m. WEDNESDAY JULY 10, 2019 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher and Dick Huff (9:15).

1. CALL TO ORDER: Chairman Mike Timm opened the meeting reciting the Pledge of Allegiance at 9:00 a.m. Others present: Henry Brucker (Legal Counsel), Robin Cowell (Financial Administrator), Linda Ryan (Admin Asst.) & Kirk Lenzen (PeopleService).

2. AGENDA: Motion to approve the agenda with addition of Joe Wentzell to ‘OTHER BUSINESS’ M/S/C Lasher/Jedlicki.

3. APPROVE MINUTES: Motion to approve the June 26, 2019 board minutes as presented. M/S /C
Larson/Jedlicki.

4. PEOPLESERVICE: Kirk Lenzen
• Dave Larson, Garrison Township reported there is a manhole that will interfere with road grading. Kirk checked on the manhole on Marshall Road and Chairman Timm will look at it and call Dave Larson.
• Communications fail occurring with LS3. Kirk is using a spare radio and swapping the radio from LS4 to LS 3 to see if it works any better.
• FYI: The plan is to tar Linden Street next year.

5. Action List – updates — See Page #3

6. WSN ENGINEERING – EMAILS (Tim H not present).
o LIFT STATION 4 QUOTE Rice Lake says they should be able to start 2 or 3 weeks after they are notified by us or Tim Houle. Tim’s emails show some additional breakouts indicating the costs for erosion control, removals, excavation/dewatering, HO/Supervision.
Motion by Huff S/Lasher to accept Rice Lake Construction bid to work on lift station #4 and proceed as stated within the quote. Motion is unanimous. Robin will inform Tim H.
o GIS SERVICES CONFIRMATION REQUEST – WSN will assist the District in procurement and setup of a cloud-based GIS site (via ESRI’s ArcGIS On-Line (AGOL) service). WSN will create maps for data viewing as well as maps and datasets for field collection. Once the site is completed, WSN will conduct an on-site training at the District Office. The amount of yearly, licensed ‘Users’ is determined by the District and can be added/altered at any time through your contract with ESRI. One ‘Creator’ license is required and additional licenses should be based on needs. Talked with Tim H via phone. Hourly rates will be emailed.

7. TOTAL CONTROL AND FRONTIER DISCUSSION. Robin made contact with Frontier (Don) and Total Control (Al). However, due to the technical nature of this discussion, it was recommended that Don and Al talk directly to one another. Frontier wants an address for Lift Station 6 in order to establish internet service at that location. We do not have an address therefore latitude and longitude numbers could be used.
Broadband plans to be available for us sometime in August. The Board decided to sit on the Total Control/Frontier plan and wait to see about the fiber optics. However, Robin should continue with Frontier because we still need the internet at lift station 6.
8. MLEC LETTER FOR APPROVAL – Chairman Timm signed the letter regarding low voltage issues that, as a result, has damaged our equipment.

9. LEGAL – Henry Brucker – nothing new.

10. DISTRICT’S ML WASTEWATER REPRESENTATIVE – LOREN LARSON == nothing to report.

11. OTHER BUSINESS
o Robin shared an invoice which includes dollars for LS2 repair (MLWW’s lift station) of $21,000. Robin will send questions to MLWW requesting detailed information and documentation on this charge.
o Joe Wentzell – He was present at the City of Garrison Council meeting July 9th. He is proposing an assisted living facility and twin homes.
The City gave him till October 1st to remove the yellow house. He also needs to have grass cut every 2 weeks.
He has completed a feasibility study of the area and needs to have the last occupants move off the property.
o Robin has received the book from Nelson’s for Maple Ridge Road and Marshall Road jetting/televising. They found no concerns in this area.
o Tax Settlement information: CWC – Check for $230,773.03; special assessment of $97,281.37 and remainder is the levy.
o Mille Lacs County: Check for $127,565.56; special assessments of $40000.60 and the remainder is the levy portion.
o Sales Tax for the month was over $12000; we get a check for each County.
o Mayor Larson is holding a Town Hall meeting on August 20, 2019 at 7p.m at City Hall. He expressed his desire to see many community/business members attend to discuss ideas in hopes to make Garrison a destination not a drive-through community.

12. ADJOURNMENT – Motion made by Lasher with a second from Jedlicki to adjourn the meeting at
10.25 a.m. Motion Is Unanimous.

NEXT MEETING IS THURSDAY, JULY 25, 2019 AT 1:30p.m.

MEETING MINUTES APPROVED: July 25, 2019

Mike Timm Linda Ryan
Mike Timm, Linda Ryan
CHAIRMAN ADMINISTRATIVE ASSISTANT

The Board of Managers work session meeting convened at 9:00 a.m. WEDNESDAY, JUNE 12, 2019 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher and Dick Huff.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting reciting the Pledge of Allegiance at 9:00 a.m. Others present: Henry Brucker (Legal Counsel), Robin Cowell (Financial Administrator) and Linda Ryan (Admin Asst.)

2. AGENDA: Motion to approve the agenda M/S/C Larson/Huff.

3. APPROVE MINUTES: Motion to approve the May 30, 2019 board minutes as presented. M/S /C
Larson/Jedlicki.
• Action List
 2 manholes leaking on Linden Street. Bid from DeChantel ($19,178) and from R & H Painting ($11000+). The Board chose R & H Painting to use their product on the manholes. MOVE FORWARD WITH THIS! Mike signed the contract.

 Mn Pump Works came in and talked with Robin about coming to next board meeting to share their business and products and what they can offer the sewer district. Add to agenda.

 Fill needed around LS 21 – SCHEDULED for week of June 17.

 Feedback from June 4th meeting about available dollars to sewer district. Attended the meeting but CTimm said there was nothing for us. It does not sound like there is any money for us in maintenance. Possibly in new construction.

 Inventory in Progress – Brenda has the inventory complete through 2016. She needs Robin to send her invoices from 2017 to the present.

 Discussion about the manhole on Monroe and Broadway being repaired. Setting a precedent? The discussion centers on who really has the responsibility of fixing the manholes: the sewer district, townships or the City? The road/soil shifts around the manholes. This will be discussed again at the Next Meeting. Once the decision is made on what we are going to do on Swing Away then we can send a letter to Kathio Township. Are there other sewer districts out “there” with the same setup as ours; separate from the city?

 The Board agreed there will be no bids for the manhole on Earle Brown Drive; the pavement is shot for about 150 feet as you turn off of 169.

 The Board Ok’d Kirk to schedule G&L excavating to work on Beaver Bend.

4. TIM STOKKE – FIBER SPECIALIST – Not Present: Called him and he was working on Hinckley fiber
outage.
Loren shared information from the City of Garrison meeting that fiber is planned to be available to all of Garrison by this fall. Currently, the 2 banks, 2 medical clinics, McDonalds and the Hotel are connected to fiber.

5. PEOPLESERVICE: Kirk Lenzen — out troubleshooting problems at lift stations.

6. LEGAL – Henry Brucker – Kowalski letter

7. DISTRICT’S ML WASTEWATER REPRESENTATIVE – LOREN LARSON == nothing to report.

8. OTHER * Linda shared two emails from Tim Houle; one talking about GIS software and two,
Additional bids for the Lift Station 4 pending project. He will have more information by the Board meeting or earlier.

*Linda asked for day off on Thursday June 27.

The meeting is being rescheduled to WEDNESDAY JUNE 26, 2019.
* Linda will let Tim Houle know and post it and Robin will contact Mn Pumps Work.

9. ADJOURNMENT – Motion made by Lasher with a second from Jedlicki to adjourn the meeting at
09:40 a.m. Motion Is Unanimous.

BOARD MEETING DATE CHANGED TO WEDNESDAY JUNE 26, 2019 AT 1:30 P.M.

MEETING MINUTES APPROVED: JUNE 26, 2019

/s/ Mike Timm /s/ Linda Ryan
Mike Timm, Linda Ryan
CHAIRMAN ADMINISTRATIVE ASSISTANT

The Board of Managers had the BOARD meeting at the Garrison Sewer District Office Thursday May 30, 2019 at 1:30p.m. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher & Dick Huff.

1. CALL TO ORDER: Chairman Timm opened the meeting reciting the Pledge of Allegiance at 1:30 p.m. Others present: Henry Brucker (Attorney), Tim Houle (Engineer), Robin Cowell (Financial Admin.), Linda Ryan (Admin Asst.), Kirk Lenzen (People Service), Mary Riddle (BK & Broadway Pizza) and Paul Christensen (PeopleService).

2. AGENDA: Motion by Jedlicki S/Lasher to approve the agenda with additions: Loren wants to add Garrison Township and the oil depository behind City Hall to Other Business. Motion is unanimous.

3. APPROVE MINUTES: Motion by Huff S/Jedlicki to approve the May 15, 2019 work session minutes as presented. Motion is unanimous.

4. TENTATIVE BOARD SCHEDULE in JUNE- Work session on WEDNESDAY, JUNE 12, 2019 at 9:00 a.m. and monthly board meeting THURSDAY, JUNE 27 2019 at 1:30 p.m. These dates are OK with the board.

5 PEOPLESERVICE – Kirk Lenzen – Shared the written report for MAY
• LS 15 malfunctioning – High level on SCADA screen for some reason, going out to check on issue.
• Call out on LS 8 for power fail – pulled generator out.
• White truck into Shannon’s for realignment; steering box is bad.
• AM call out to LS 8 = Boyd Elec & MLEC out to LS 8 trying to figure out where the problem is coming from. Brought generator set to refuel because of the fuel used at LS 8.
• Ran 480 generator set around to ALL main lines; there was a question whether or not they were all wired the same but the 480 generator was good at all ML lift stations. Have 1 – 480 generator and 2 – 240 generators. What happens if you plug one into the wrong slot? After discussion, Chairman Timm wants Kirk to ask the electrician what happens if you plug into wrong slot. Brought same generator in to have bad wheel seal leak fixed.
• Joe Jansen, Rural Waters, is willing to come out with push camera when required to check on I&I.
• Still working on issues at LS 8; starting to act up on all the Alarms. Also, waiting for the report on voltage monitor which MLEC put on at our request.
• Came in this am to all lift stations in Comm. Fail, making phone calls to get some HELP to figure this issue out, along with LS 8 malfunctioning. Boyd Electric came out again to LS 8 as well as Total Control for this issue.
• Problems continuing with LS 8 waited for MLEC to show to install voltage Monitor.
• Pump reads up I&I coming in. No reads for 5 of my Main Lines #’s 2,3,4,6, & 9
• Locating manholes on Linden Street for upcoming cleaning and televising with Nelson Sanitation.
• Goetsch here to pull pump #2 @ LS 4- Not working so they took it to their shop to diagnose, turns out the windings are bad, put in one of our free pumps and it is working fine.
• Nelson Sanitation made it out here at the end of the month and stated jetting and televising Linden Street. Robin shared the book received from Nelson’s with all the detail on Linden/Glen area. The summary sheet lists all of the problem sites. Nelson’s provided the jump drive of televising. “Will watch it later”. Chairman Timm asked Kirk if he is acting on all of them – ‘Yes’. CTimm- what about the comm. fails? Kirk – Total Control’s answer is to wait for the fiber to be installed so all of the radios in synch. Robin talked to the fiber company and their response they are waiting to talk with the City and need to attend a meeting. Loren was told ‘they have to complete one end to the other end where they are terminating before they do any drops’. Robin to call the fiber rep with the City meeting date & time information.
• Goetsch suggested we only need to have a 5HP and 7 ½ HP pump on hand. Kirk to get a price on them.
• The eleven (11) MH’s on Swing Away are leaking in the seams. ESS Brothers have a gasket that can be glued to the manhole; $150 per lid.
• Kirk received the part for LS 8 but it was not the correct one. Need to return and order again from Graybar.
• Will purchase led lightbulbs and new security lights from Menards. Will rent a lift when ready to work on the lights. This was Ok’d by the Board at the March 28, 2019 mtg.
• Kirk checked on B. Welty’s request for Linda and said road construction was required (meaning, need to tear up the road) on all manholes mentioned: 2 on Swing Away, one manhole at Earle Brown Drive and one manhole at South Port & Treasure Cove. Discussion. Whose responsibility is it really? Talk with the Township to see what they can do and jointly share the responsibility!?
o The manhole on Swing Away by LS 4 has been looked at before and will be looked at again to see what changes there have been. The other one on Swing Away can possibly be raised up. EBD and SP/Treasure Cove will be check on and possibly get some bids. Kirk will contact G & L Excavating about the area on Beaver Bend that has caved in.
Tim H. commented how it would be different if we were a city and had responsibility for both manholes and streets. The soil moves up and down and that is just the reality of it. The District’s responsibility is to prioritize which areas get taken care of based upon the yearly budget. There usually is not a ‘one size fits all’ approach.
• Kirk requesting bids for the 2 manholes leaking on Linden Street. Robin has received one bid from DeChantel and waiting on a bid from Reed.
• R & H Painting has an option for fixing leaking manholes. It comes with a 10 year warranty and the Board reviewed the sample. Kirk to get a price on this material.
• Kirk has not received any responses on getting fill for LS 21- need to get Marv’s number.

INSERT: Mary Riddle from Burger King & Broadway Bar Pizza was present to talk about the meter billing. Robin had contacted her at the time when the monthly meter readings showed a huge increase in usage. 123,000 gallons of water in one month! One source of a “leak” ended up being caused by running toilets in the building. After discussion, the Board agreed they could not help her out with the billing. The District has to pay for treatment.

Robin shared the bid from Anderson Brothers with the Board. Adams’ Street bid is the City of Garrison street project. The bid for the Broadway manhole repair is the Sewer District’s responsibility. Motion by Jedlicki with a second from Huff to accept the Anderson Brothers bid of $5301.97 to repair the manhole located at Broadway and Monroe Street. Motion is unanimous.

6. WSN ENGINEERING – Tim Houle Tim presented the Quote package from 2018 and then the 2019 bid received by Rice Lake Construction; they also had submitted a bid in 2018. The quote includes excavating around the wet well and valve vault which is considered Phase 1 and then phases 2, 3, and 4 are dependent upon what we find and what the fix may be. Phase 5 would be backfilling everything and restoring the site back to the way it was. The 2019 bid for Phase 1 is $19,500 and to put it all back is $29,200. RL Construction listed 3 clarifications with its bid. Tim went over a few items that need to be discussed as it relates to the operation of the lift station while it is not in service. The Board asked him to contact a couple other contractors to see if there is any interest in submitting a bid prior to scheduling RL Construction for the job.

7. LEGAL – HENRY BRUCKER Nothing to report. He has not received any letters this past month. Nothing from Staples. The Board agreed to have Robin start billing the monthly $58.25 since the trailer is still on the property.

8. Robin started off with a new explanation regarding the previous two bid requirement if job is over $1,000. Now, if the job will be over $25,000, not $1000, we need to get two bids. Open market means if we work with the same vendor and they are doing a great job for us and we want to continue using them in the future we are not held to the two bid requirement.
Robin requested approval to pay the loan payment of $25,502.50 which is due in July and due before our board meeting. A Motion by Larson Second by Lasher to approve payment of the $25,502.50 loan payment now. Motion is unanimous.

A. CONSTRUCTION FUND REPORT: – Motion by Jedlicki Second by Lasher to approve the May 2019 construction revenues of $2.81 interest in checking and $392.09 in savings. Motion is unanimous.

The only disbursement today is $2800.16 which is the reimbursement that was approved at the April 25, 2019 board meeting. The check was not written until today’s meeting.

Per the May 2019 disbursement report, the actual reimbursement is $2800.16 because the $75 penalty was not added to the delinquent amount reported in April for parcel 24100000002B889 and parcel 24100000001F009; so an additional $150 was added to reflect the total reimbursement that ended up on his 2017 taxes.

B. OPERATING FUND REPORT: Robin presented the Board with the most recent financial statements ending MAY 30, 2019. M/Larson S/Lasher accepting and approving the MAY 2019 operating fund balance in revenues of $62,472.14 and disbursements of $85,699.95. Motion is unanimous. Some charges that do not show up every month: Nelson Sanitation Linden Street jetting($7332.91)/televising operation (6,193.80), purchase of manhole risers $7503, replaced base elbow, LS15, for $2327, rebuilt pump at $2598.17 and Link to site charge of $552. MAY: SPC receipts: $1532.26 Sales Tax revenue: $12,693.82

Robin has received another NSF from Cindy Strakka; she told Robin she will send in another check and it has not been received prior to the start of this meeting. This is a violation of her contract and she knows what the consequences are.

C. ACCOUNTING – NA

12. DISTRICT MLWW REPRESENTATIVE – Loren Larson — No Report
10. WATERSHED DISTRICT REPRESENTATIVE: Ray Lasher – Nothing to report.
11. WRITTEN QUESTIONS – None
12. OTHER BUSINESS
 Garrison Township – AB manhole repair bid already discussed above with the paving.
 Oil depository behind City Hall discussion. Mayor Larson thinks the sewer district should take over the maintenance of this because it is on our property. The City has been responsible for this forever. The structure is really in need of major repairs and Chairman Timm wants to know the cost for repairs and maintenance before deciding if the sewer district is going to take responsibility of it because it is on our property. Another question is who will do the necessary duties? Need more information. Crow Wing County placed these oil depositories throughout the county years ago. Tabled at this time.
 WINS Survey question by Linda – one question is do we have an Asset Management Program? Yes we do. It’s just not all in one place. Regular inspections, preventative maintenance, etc.
 Paul Christensen – PS has just purchased a GIS global program that can appear on any mobile device the tech’s have. Example: If tech is checking on a sewer lateral inspection and checking for I&I the tech can use the APP, posting that I was here on this date and this is what I did, etc. The benefit of this GIS program is to start tracking and, thus, maintaining history of procedures done at each point along the system and then a report can be generated.
 The current County GIS system the SD uses is good for locates. Paul is working with Robin
to find out how to get sewer system information transferred from the County GIS program.
Initially, WSN worked with the counties to get our pipes and other sewer information into their
GIS system.
 CTimm: What happens if SD goes with another company where does that leave us? Paul: Actually, cannot answer the question at this time. It is legitimate question. Tim explained the WSN approach in their GIS. PS will contact the Counties to see what they can do for him. PeopleService can possibly get some information from WSN. Tim said he can help if the Board wants him to do so.
 Paul thanked Total Control for all of the work they have done even though the work is not yet completed. C Timm feels the work has fallen short because the system is still not working. Paul: Initially, TC programmed the brains at the boxes at the lift stations. The radio side was not included in the first project. The issues with the radios/SCADA are the next step to work towards fixing Comm. Fails.
 The inventory of supplies/material found in the garage is in progress.
 Discussion about communication issues cannot go forward until we get fiber. True or not?
CONTINUE AT NEXT MEETING JUNE 12, 2019

Good & Welfare: The Brandts’ are in assisted Living.

13. ADJOURN: M/Larson S/lasher to adjourn the meeting. Motion is unanimous. (3:30 p.m.)

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Board approved meeting minutes on: JUNE 12, 2019

The Board of Managers work session meeting convened at 9:00 a.m. WEDNESDAY, MAY 15, 2019 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Ray Lasher and Dick Huff. ABSENT: DUANE JEDLICKI.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting reciting the Pledge of Allegiance at 9:00 a.m. Others present: Henry Brucker (Legal Counsel), Robin Cowell (Financial Administrator), Linda Ryan (Admin Asst.) & Jon Miller (City of Garrison) Kirk Lenzen (PeopleService) came in at 9:12 a.m.

2. AGENDA: Motion to approve the agenda with changes. Loren wants to discuss the manhole down at Monroe & Broadway. M/S/C Lasher/Huff.

3. APPROVE MINUTES: Motion to approve the April 25, 2019 board minutes as presented. M/S /C Lasher/Huff.

4. PEOPLESERVICE: Kirk Lenzen –. Skipped and went to item #5.
• Kirk had to drop off the red truck for bearings. Getting ready to start mowing.
• All of Linden Street has been cleaned by Nelson Sanitation. No leaks were found during the cleaning. But there are 2 manholes that need to be fixed on Linden Street ….. Board wants him to get on it! Kirk called John Benson to come out. Robin will look up to see who worked the job on Glen Drive a few years back. Kirk asked who should be contacted to do the work. Robin is giving him a copy of the approved contractors for the District.
• Not sure when Nelson’s will be back to finish jetting/televising Maple Ridge Road and do Allen Road.
• The voltage problem at LS 8 has not been a problem for a while. MLEC must have done something to correct the issue.
• Discussion regarding the different size pumps used; we have one spare for the 3 ½ HP pump; no spares for 5 HP, 10 HP and 15 HP. Motion by Huff, second by Lasher to allow Kirk to have one spare pump in each HP category. Motion is unanimous.
• Per Goetsch, waiting on parts to rebuild a 5 HP pump. Note: After the meeting, the rebuilt pump was ready to be picked up.
• Kirk to contact Marv to deliver fill to put in around LS21.
• Action item from last meeting = the area around LS 21 is sinking; located on Chesley Court, channel side. Needs to be addressed. Only 1 pump working-. CORRECTION: Only 1 pump working IS AT
LS 15 NOT LS 21

5. LEGAL – Henry Brucker – Received another package from W. Kowalski. It is unanimous that a response is no longer required.

6. OTHER – FYI: POSSIBLE SOURCES FOR FUTURE FUNDING
• 2019/2020 DEBATING LEGACY FUND BILL PER SONDRA ERICKSON – Email received from Tina Chapman regarding this as a possible source for future funding. This bill provides over $300 million for clean water. Apply for grants! We need a good grant writer. How can we benefit? Possibly grant money for extension of the infrastructure, i.e. Southport for one. Loren said there will be a meeting with Sondra Erickson on Tuesday, June 4th in Isle. This meeting will share more specifics as to what is available. All applications need to be submitted by September 2019.
• ALSO, Trump and Pelosi are pursuing a $2 Trillion Infrastructure deal with a focus on roads, water, bridges, highways, the power grid and broadband internet expansion.
• Robin has talked to the broadband contact and he said the banks and clinics, in Garrison, are connected.
MANHOLE ON MONROE & BROADWAY: Jon Miller has a bill from Anderson Bros for all of the streets in Garrison plus the cost for the manhole that needs to be fixed. Jon will have Anderson Bros break out the cost just for the manhole. The sewer district is responsible for a minimum 20’ by 20’ area around the manhole in question to return it to proper elevation. Is it possible to add insulation to the bottom of the MH since it is so shallow? Jon will have AB provide the breakdown of the costs to show the sewer district what their portion will be.
Robin:
• Dick Huff made a Motion to approve the replacement of check #2442, which was misplaced, in the amount of $235.03 to Mike Timm. Second the motion by Ray Lasher. Motion is unanimous.
• The February bill from MLWW was paid minus the $65.30 and Robin has been contacted for payment. The question was about the charge of $65.30 for 25% of the cost of their health and dental expense. We have always paid this in the past. Therefore it was agreed by the Board to have Robin include this amount, $65.30, with the next billing.
• The reimbursement to Bucky Weitnauer will be taken from Construction checking account which has no restrictions on specific category spending.
• Jon Miller returned and asked the Board if he should have Anderson Bros schedule the MH project. Our statutes’ require getting 2 bids for jobs over $1000. Waiting on the bid from Anderson Bros.; the Board would like to know the cost prior to agreeing to the job.
Linda:
• Action Lists: Should this task continue or not? Yes, continue with action lists and they will become part of the meeting discussion.

7. ADJOURNMENT – Motion made by Huff with a second from Larson to adjourn the meeting at 09:50 a.m. Motion Unanimous.

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MEETING MINUTES APPROVED: MAY 30, 2019

/s/ Mike TIMM /s/ Linda Ryan
Mike Timm, Linda Ryan
CHAIRMAN ADMINISTRATIVE ASSISTANT

The Board of Managers work session meeting convened at 9:00 a.m. WEDNESDAY, APRIL 10, 2019 at the Garrison Sewer District Office. Board present: Mike Timm, Loren Larson, Duane Jedlicki, Ray Lasher and
Dick Huff.

1. CALL TO ORDER: Chairman Mike Timm opened the meeting reciting the Pledge of Allegiance at 9:00 a.m. Others present: Henry Brucker (Legal Counsel), Robin Cowell (Financial Administrator), Linda Ryan (Admin Asst.), Kirk Lenzen (PeopleService), Ryan Quade & Ian Colville (CCM Finance).

2. AGENDA: Motion to approve the agenda as presented. M/S/C Jedlicki/Huff.
3. APPROVE MINUTES: Motion to approve the March 28, 2019 board minutes as presented.
M/S /C Larson/Lasher.

4. PEOPLESERVICE: Kirk Lenzen – Contacted the Little Falls group to check on renting the push camera so he can check for I & I in the line behind St. Albans Bay area. Their response was they do not have the camera. Well, they do have a camera but it is not the “push” type. It is transported in a contained trailer back and forth. The recommendation is to try to get the Little Falls camera but if it cannot be picked up right away, need to contact Nelson’s. If it is I & I, need to get to it.
• Nelson Sanitation will start televising April 29th, on Linden Street/Glen Dr. Linden Street is approximately 10,300 feet. They will then move to Allen Road and Kirk will compile the footage numbers there prior to the start date.
• Kirk checked on lift rentals: $300 Home Depot, $85 General Rental for 24 hours. Loren mentioned the fire department just changed out lights and Kirk should check with Bruce on their purchase; light bulbs have become more energy efficient. A bid was requested from electrician last March but never received it. There are 3 lights and probably could replace them rather than repair.
• There are 45 manholes on Linden/Glen. Kirk discussed ordering enough riser rings to raise up the manholes; Motion made by Huff with a second by Lasher to approve an order of 40 metal riser rings in varying sizes between 1” and 3”. Motion unanimous. Probably won’t know what size and how many until will be required at each MH until the cover comes off. Cost is up to $200 each.
• Lift station 9 problem – stopped working due to no power. MLEC checked their source and it was ok. Boyd came out and he could not find anything wrong. It is working now.
• Still having radio issues with lift stations, 2, 3, 4. Supposed to have a plan from Total Control by now.

5. INVESTMENT PRESENTATION – IAN CORVILLE AND RYAN QUADE FROM CARPATHIAN CAPITAL (CCM)-
• Ryan, property owner in District, was talking with Robin and the idea about cash management came up so this presentation was scheduled; real estate interest gains up to 10% possible. Guidelines that need to be followed are with the accountant; which funds can be used. Probably need to be discussed with auditors. Construction Savings is totally restricted to anything but paying off debt. The money market is a good account to use for investment purposes.
• Presentation – Lending Fund (real estate) which is the fund to be used if the District decides to invest with them. This fund has 11 million of equity.
o For the first year the dollars are locked – dollars not accessible unless there is a hardship, Ian can issue a waiver on the hardship. After the first year, you can ask for your money every quarter.
o Minimum investment amount is $25,000.
o Summary of points of why it would be interesting to invest in real estate.
o Robin will contact Mary Reedy to get her feedback on this investment plan. ADD TO NEXT MEETING.
6. MLWW BILLING – discussion regarding the District/MLWW contract. When is renewal? (Looked up after the meeting; “The Agreement shall be effective on the Effective Date and shall continue in force for thirty (30) years unless terminated as set forth herein”. “Thereafter, this Agreement shall be automatically renewed for an additional terms often ten (10) years each unless terminated by District ……….etc.) Robin will provide the requested documents to Loren; billing does not seem to line up with our flows. Need to find out how and what the billing is based upon? Are they using total flows vs. District flows? ADD TO NEXT MEETING.

7. LEGAL – Henry Brucker – Robin referred W. Kowalski’s latest question to Henry. Per Henry, W. Kowalski has seen the answers to her latest question in all of the previous letters and documents we have sent to her. In a letter sent September 2018, 3 statutes were cited telling her about authorities and powers the Sanitary District
operate under.

8. OTHER – # Linda asked if there should be some kind of follow up to Roxanne Staples; i.e. like a letter to
remind her of the motion made November 14, 2018 stating she has to remove her trailer off of property 671040140000009 (67260539) if she is not going to connect. Henry will write the follow up letter.
• Sandy Smith property along Marina Way; 09-521-0060. Call from Laurie S., Sandilands Realty: She has a person interested in above parcel and wants to know all that is involved regarding sewer costs. After discussion, Linda will find out what is currently being charged to parcel 09-521-0060. Let Laurie know the basic connection/monthly charges and based upon what the possible new owner does, there could be other charges.
• After more discussion about what Joe Wentzell decides to do and what he has paid to date, it was decided by the District Board to assess the SAC charge now for the remaining mobile home on the property. He has already received two letters regarding this issue. Robin will assess property 24100000001W009 (24130776) now.
• Linda wanted verification regarding who can access private property to check on what is going into the sewer that should not be. According to Ordinance 12, ART X, Section 1 “If it becomes necessary to enter any residential property for the purpose of inspection, observation, measurement, sampling and testing pertinent to the discharge to the District sewer system……………. Representative shall first seek permission to enter from the property owner”. “The property owner shall have the choice of admitting the District’s representative, or of selecting another qualified person to do the inspection, which is mutually acceptable to the District and the property owners”.
• Discussion regarding the presentation today, OUR money market has $2,230,689.97. $260,000 in checking account. NEXT MEETING: talk about another transfer from checking into the money market fund. Today, the General consensus is to use $100,000 for new investment with CCM. Another question to ask is about processing fees.

9. ADJOURNMENT – Motion made by Huff with a second from Larson to adjourn the meeting at 10.20 a.m. Motion Unanimous.

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MEETING MINUTES APPROVED: APRIL 25, 2019

Mike Timm Linda Ryan
Mike Timm, Linda Ryan
CHAIRMAN, ADMINISTRATIVE ASSISTANT